Hello there, Daveyboysam52.
Let’s get your square payment transactions sorted so they’ll show correctly in QuickBooks Online.
When you activate the square connection into the program, your transactions should sync automatically. Once they move over, all payments will be posted to your Undeposited Funds account.
You can review them by going to the Chart of Accounts and double-clicking the Undeposited Funds account. From there, you can edit them and match to the invoices created in QuickBooks Online.
Here’s how:
- Go to the Gear icon, then Chart of Accounts.
- Scroll down and click View Register in the Undeposited Funds account.
- Locate the Square payment you’re referring to, and select Edit.
- In the Receive Payment screen, put a check mark before the invoice you want to apply.
- Enter $550.00 in the Payment and Amount received fields.
- Click Save and Close.
Please note that the credit card fees/charges will be imported as individual merchant expenses to the appropriate Expense account in the program. You can check out these articles for more information about the Sync with Square feature:
That should do it! You should now be able to apply the partial payment to the invoice. Just follow the same steps to record the remaining balance.
Don’t hesitate to let me know if you have other questions. I’m here to help anytime.
