rammellconsult
Level 2

How should I accurately record disbursement payments and receipts to ensure they are not captured as regular income/expenses?

Under UK HMRC guidance, certain costs which are passed on to customers can be treated as disbursements. If I record an purchase in the usual way (e.g. website domain registration fee), it goes into my balance sheet as a business expense. Similarly, when I charge that cost back to the customer, the income gets recorded as "Income" and affects turnover. If these items are true disbursements under UK HMRC rules, the initial purchase cost should not categorised as an expense and the reimbursement of the cost by the customer should not be categorised as part of turnover. It is just a pass-through cost. Is there any way in QuickBooks to accommodate this? Note: this is a specific HMRC meaning of the word "disbursement" and not simply a general payment to an employee or customer. See https://www.gov.uk/vat-costs-or-disbursements-passed-to-customers

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