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CROGERS1
October 21, 2022
Question

Inventory - shipping 1 item to a vendor and they add something to it and ship it back and it becomes a new part number

I called Quickbooks about this yesterday and they said they have not heard of this and would look into it and call me back.  I haven't heard back.  We have a unique situation and I have no idea how to tackle this in Quickbooks.

 

For simplicity:

We have quantity 500 of inventory item A.

We send the 500 quantity of item A to a vendor to put a coating on it.

The vendor sends it back and the item needs to come back into inventory as item B (higher cost).

The vendor needs a PO for the cost of putting the coating on.

How do I reduce Item A by 500 and increase Item B by 500 and also create a PO for the difference (which would be the cost of putting the coating on)?

** I tried creating a PO to put a negative quantity for Item A and a positive quantity for Item B which would leave the difference which would be the cost of the coating.  That would reduce Item A and increase Item B and also create the correct amount on the PO.... however, this will not work because Quickbooks doesn't allow negative quantities on PO's.

 

Does anyone have any helpful tips on how I can accomplish this?  I realize it will probably take more than one step and that is totally fine!  Let me know!!

Cindy

4 replies

Kurt_MQuickBooks Team
QuickBooks Team
October 21, 2022

Hello there, @CROGERS1. I've got your back, and I'll share some insights on how purchase order works here in QuickBooks Desktop (QBDT), so you can get through this and complete your tasks.

 

QuickBooks won't let you input a negative amount when creating a purchase order. You can continue adding a positive quantity for Item B, which will leave a difference because of the cost of the coating. With this, it'll increase your item B. Since you're unable to enter a negative amount, I recommend an inventory adjustment to decrease the quantity on hand of your item A.

 

See this article to learn more about inventory adjustment in QBDT: Adjust your inventory quantity or value in QuickBooks Desktop.

 

Additionally, here's an article in case you'd like to update your items: Add, edit, and delete items.

 

You can also check this page to know more about the money in and out of your business in QBDT: Track your cash flow in QuickBooks Desktop.

 

Our door is open 24/7 in case you need further assistance with this, @CROGERS1. You can also post here again if you need help performing specific tasks in QuickBooks. I'll be more than happy to help you out again. Take care, and have a great weekend.

CROGERS1Author
October 21, 2022

Hi @Kurt_M!

 

Thanks for the response!  From the time I posted the question, I came up with somewhat of a solution that would work (I think).  I created a service item called "Epoxy" and put the associated GL to go to Cost of Goods Sold..... since it will get to that point eventually.  I then created the PO to the vendor for the Epoxy Coating.  I will then do an inventory adjustment to -500 Item A and +500 Item B.  That should work shouldn't it??  I don't think it would work to do the PO for Item B only since it is for the whole cost of the item (including the epoxy coating) - the PO needs to only be for the coating itself (not including the actual product) ... ? - TGIF!!

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