Question

We're running an ad in a local public school district magazine. On Form W9, the box "other" is check and they have a TIN number. Do we need to 1099 them at year-end?

Forum|Forum|3 years ago
November 2, 2022
6 replies
22 views

the total amount for the ad is $700.

QuickBooks Online

AlcaeusF

Level 14

Hello @square3,

Welcome to the Community space. I'm here to provide some clarification about filing 1099s in QuickBooks Online.

The IRS requires you to file a Form 1099-NEC for any non-employee you paid $600 or more in cash during the previous year. Also, when you withheld any federal income tax under the backup withholding rules.

If this is in cash, then yes, you'll need to file a 1099 at year-end. If you're unsure or in need of additional clarification, you can also visit the IRS website or consult them. Here's the link: https://www.irs.gov/forms-pubs/about-form-1099-misc.

Also, 1099s have a specific due date for filing the form. For additional reference, I've attached the article I found helpful for you: Create and file 1099s with QuickBooks Online.

Drop me a comment below if you have more questions regarding 1099s or managing vendors. I'll be happy to help you some more.

S

square3Author

Well, I understand that we don't need to 1099 Corporations regardless the amount paid. I checked the instructions on W9 form, it doesn't indicate the box of "Other" which is strange to me, unless I'm missing it. So, sounds like we should 1099 the school district, since the Corporation box is not checked, but I'm not entirely sure.

C

CharleneMaeF

QuickBooks Team

Yes, square3.

You're required by U.S. tax law to file a Form 1099-NEC for anyone that you paid $600 or more in the previous year. They are contractors, freelancers, vendors, or any other non-employee.

For more details about the form, please see these resources:

Once you're ready to file, you can browse this article for the detailed steps: Prepare your Federal 1099s with QuickBooks Online.

You can also check with your accountant to ensure the boxes are correct. If you don't have one, you can use our Find-an-Accountant tool to look for an expert near you.

In case you'll need to make a manual amendment to your forms, you'll need to work directly with the IRS. For more information, you can browse this article: Correct or Change 1099s in QuickBooks.

Please keep us posted if you need additional assistance in filing the form. We're always here to help you out.

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