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June 20, 2021
Question

Chart of Accounts Detail View

  • June 20, 2021
  • 7 replies
  • 138 views

This is probably really easy, but somehow the function has changed from Pro 2013 to 2018 Enterprise. 

 

In the past, I could select an account from "Chart of Accounts" and just drill down on it with quickzoom, and it would automatically go into a "detail view" report from start to end date. 

 

Now all I get is a rolled-up view, and I can't drill down to see all the line entries from a specified time period. This is driving me nuts! I searched for almost an hour, and now have to post here. 

 

All I want to do is see ALL the entries for a particular expense account by date range. 

 

#Quickbooks 2018 Enterprise

7 replies

QuickBooks Team
June 21, 2021

I'll show you how to see all your entries in a particular expense account, SATELLITE1.

 

To do this, let's click the Reports drop-down menu in your Chart of Accounts. From there, we can select QuickReport that will help us view and filter all the transactions in a specific date range.

 

Here's the step-by-step process:

 

  1. Go to the Company menu and then select Chart of Accounts.
  2. Click on the expense account you'd like to open.
  3. Then, select Report.
  4. Choose QuickReport [name of the account].
  5. Select the Dates drop-down menu, then choose Custom.
  6. Enter the specific date you want to see, then click on Refresh.
  7. Once done, you'll see all the data in the report.

For your visual reference, I've attached some screenshots below.

 

You can also personalize your report more to decide which details you'd like to see.

 

Additionally, I've included these articles that'll help you learn more about the things you can do in your Chart of Accounts to make it organized.

 

I'm still here if you have other questions with regards to your Chart of Accounts and viewing your entries. I'm always available to show you the things we can achieve in QuickBooks. Have a good one.

June 25, 2022

This works for the current year, but how do you access past years' detailed entries?  All I see is the Closing Entry and no way to drill down.

BigRedConsulting
Level 15
June 21, 2021

Retained Earnings is a special account which isn't normally posted to directly, except for annual adjustments in some cases. Does this happen for all of your accounts?