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Level 7
April 18, 2019
Question

Does anyone have advice on how to handle a 50% deposit for a customer without invoicing until the end of the job?

  • April 18, 2019
  • 7 replies
  • 57 views
No text available

7 replies

john-pero
Level 12
April 18, 2019

You can just receive the payment and it creates a customer credit memo for that amount and you apply it when you issue invoice.

 

Better is use a Sales Receipt for an item you call Deposit on Job and have that item post to a current liability account you set up as Prepayments. Not income but you now owe the customer. Then when job is done create an invoice and add a line item for the prepayment deposit as a negative.  Make sure the prepay item is not taxable when you set it up

Level 4
April 18, 2019

@john-pero wrote:

You can just receive the payment and it creates a customer credit memo for that amount and you apply it when you issue invoice.

 

 


No, no credit memo is created. Just a credit on account, and no need to actively apply it

 

 

 

Better is use a Sales Receipt for an item you call Deposit on Job and have that item post to a current liability account you set up as Prepayments. 


It's only better if you don't mind "bypassing cash vs accrual accounting", and if you don't mind the customer's balance not showing in the customer screen

john-pero
Level 12
April 19, 2019

Technically because there will be an invoice it is accrual. And because payment precedes invoice QBO will haunt the user with an unapplied cash payment that screws up Class tracking

February 8, 2020

I have often done this: create a deposit account and then create an invoice for the deposit amount and apply the payment to that. At completion of the project I typically create a final invoice and then apply the deposit payment to that and delete the original invoice. You have to remember to back date the final invoice to BEFORE the original deposit payment though - or it shows as unapplied....complicated.