Level 7

Question

Having some issues filing 1099s. We have vendor who was acquired by another one vendor. Same TIN--two different vendor accounts in QB. Efile won't produce both 1099s.

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QuickBooks Online

Kristine Mae

Moderator

Hello there, bryanmyrick70.

When vendors met the threshold, they should show when you prepare the 1099 form.

First, let's make sure the vendor is set up for 1099 tracking. Here's how:

Click Expenses, then choose Vendors.
Click to open the vendor, then click Edit.
Make sure the Track payments for 1099 box is checked.
Click Save.

If they're already set up, review the payment total. If you don’t see the expected payments, check that the list shows right tax year and type of vendor (they meet the 1099 threshold). Excluded payments are those paid by a credit card. It will be reported to the IRS by the credit card issuer.

Then, make sure to map/categorize the payments correctly.

You can check this article for reference: E-file through the 1099 E-File Service (QuickBooks Online).

Feel free to come back to this thread if you need more help. We're just here.

A

AnneB8

New Member

Hello Kristine,

I have another issue. I prepare 1099s for a company who uses Intuit Full Service Payroll.

On 1/29 I entered all the required information with the help of Customer Service.

The 1099s were not processed by 1/31. The company decided to have the 1099s prepared by someone else. I learned a week later that Intuit processed 1099s on 1/25. Why wasn't the company notified of this due date? There was no notice on the website either. Is there a procedure for filing after 1/25?

Anne

C

Charies_M

Level 9

Hi there, AniB.

Allow me to step in and provide additional insight about 1099 filing in QuickBooks Online (QBO).

Since you are subscribe to Intuit Full Service Payroll, Intuit will automatically create and issue W-2 forms to your employees and 1099 forms to your contractors at the end of the year.

As long as you select Submit before the e-filing due date, the form will be considered timely by the receiving agency. To review your form submission date:

Log in to Intuit Online Payroll.
Select the Taxes & Forms tab.
Select View Archived Forms in the Quarterly or Annual forms section.

The date listed in the Date Archived column is the form submission date.

To know more about this, you can check out this article: Taxes and forms we file for you.

You may want to verify the status of the forms filed by calling our Full Service Payroll Team. Here's how you can get their number: QuickBooks Online Full Service Payroll Hub.

If there's anything else I can help you with processing 1099 forms, just let me know. I'd be more than happy to assist you further.

Rustler

Level 15

Active Member

yesterday

Having some issues filing 1099s. We have vendor who was acquired by another one vendor. Same TIN--two different vendor accounts in QB. Efile won't produce both 1099s.

Something is wrong here, and the issue would appear to lie with the vendor.

The only business type that can acquire the accounting for another business is a corporation, and you do not (with rare exceptions) send a 1099 to corporations.

One vendor buying another vendor, the vendor that was bought out closes his business and his property is transferred. His transactions while in business are still his. The 1099 should be issued under his closed business EIN/SSAN to the last known address.

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