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January 28, 2020
Question

How do I add checks from previous year that cleared, but not account for them since they are already accounted for in desktop? (started new with QBO)

  • January 28, 2020
  • 1 reply
  • 3 views
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1 reply

January 28, 2020

Hey there, @bulldogequipment 

 

Glad to have you here in the Community. 

 

Let me obtain some additional information. Did you export the company file from QuickBooks Desktop to QuickBooks Online? If you exported the company file into Online, then the data that was available in the Desktop version should be in the Online account as well. 

 

Here's an article that shows you how to enter previous year transactions into QuickBooks Online: How do I enter previous year transactions in QuickBooks Online? 

 

I'll be waiting for your response, thanks for reaching out!

January 28, 2020

Hi Joshua. I started a completely new Quickbooks online so I didn't merge anything. I wanted to be able to start fresh with the online version starting this year. So I have checks that are already accounted for in 2019, but cleared in 2020 so I just need to know how to make it so I can reconcile 2020 without showing hose expenses in 2020.

January 28, 2020

Thank you for getting back in touch, @bulldogequipment.

 

You’ll have to manually upload those transactions into QuickBooks Online that cleared in 2020 to be able to reconcile. Once you download the transactions, you’ll need to download, match, and categorize the bank transactions. 

 

You’ll need to enter a bank account opening balance.

 

To create the opening balance when you set up the account.

 

  1. Select the Gear Icon and choose Chart of Accounts, then pick New.
  2. Under Detail Type, choose the type of account: Cash, current, savings, etc.
  3. Type in the appropriate account name.
  4. Enter the appropriate information for the opening balance and the date as of.
  5. Click Finish.

Then if you didn’t enter an opening balance when you created the bank account, you can enter it as a deposit.

 

  1. Go to the + New button.
  2. Hit Bank Deposit.
  3. Locate the correct bank account.
  4. Backdate the deposit to reflect the opening balance.
  5. Leave the Received From blank.
  6. In the Account field, select Opening Balance Equity.
  7. (Optional) Enter a memo, such as "Opening Balance".
  8. Enter the appropriate amount.
  9. Pick Save.

 

For further information about entering a bank account opening balance, follow the link below:

https://quickbooks.intuit.com/learn-support/en-in/help-articles/entering-a-bank-account-opening-balance/00/381389

 

Lastly, you’ll want to reconcile your account.

 

If you have additional questions, feel free to comment.