Skip to main content

Get 50% OFF QuickBooks for 3 months*

Buy now
Switch to QuickBooks and 70% off for 3 Months
Talk to Sales: 877-683-3280
Hours
Mon - Fri, 5am - 6pm PST
Sat - Sun, 7am - 4pm PST
Product support & help
Need help signing in?
J
jeff56
January 27, 2020
Question

How do I select the A/P account used when entering bills?

  • January 27, 2020
  • 2 replies
  • 73 views
No text available

2 replies

Rustler
Rustler
Level 15
January 27, 2020

There is one a/p account and it is the default.  Though QB will allow you to create other a/p accounts QBO will not allow you to use them

 

QB works on names, think of the name as the sub account of the a/p account, everything is segregated by name, so there is really no reason to have more than one a/p account

P
Pablo Leal ARG
February 12, 2021

Hi. Did you find a way around this? it is very wierd that you can not change the targeted Accounts Payable account for a bill...

Michael K
Michael K
Level 4
January 27, 2020

Hey there, @jeff56. Glad to see you back here in the Community.

 

I'm happy to provide some insight on your Accounts Payable question. As @Rustler mentioned above, while you can create multiple Accounts Payable accounts in your Chart of Accounts, QuickBooks Online only uses the initially setup account for tracking bills. For this reason, the general recommendation is to maintain one Accounts Payable (A/P) account.

 

If you need to separate your Accounts Payable accounts, I recommend checking out the suggestions listed here: How to group Accounts Receivable or Accounts Payable account types

 

Please touch base with us here if there's anything else you need, I'm determined to ensure your success. Hope you have a great week ahead!

B
Bill B
February 10, 2021

Oh, I've got a weird one!  Starting in Oct 2020, out of the blue, I started getting transactions in a Sales Tax account(!) that somehow became associated with Bills and A/P. Can I safely change the details of the Account from A/P > A/P to Current Liab > Sales Tax or am I walking into a buzz saw?

Z
ZackE_Moderator
Moderator
February 10, 2021

Thanks for joining this thread, Bill B.
 

To determine if you'll need to change an account's account/detail types, I'd recommend working with an accounting professional. They'll also be able to confirm what you can change them to in the event that an update's required.
 

If you're in need of one, there's an awesome tool on our website called Find an Accountant. All ProAdvisors listed there are QuickBooks-certified and able to provide helpful insights for driving your business's success.
 

Here's how it works:

  1. Go to our Find an Accountant page.
  2. In your Find an expert in section, choose what you're looking for, then use the search field to enter a City or ZIP code.
  3. Hit Search.
  4. Browse through the results and find one that works best for your business. You can click on each ProAdvisor's profile to learn more information about them.

 

Once you've found an accounting professional, they can be contacted through their Send a message form:

  1. Use the available text box to introduce yourself. Be sure to include details about the services you're looking for.
  2. Enter your appropriate info in the Your name, Your email, and Your phone number (optional) fields.
  3. Click Send message.


You'll additionally be able to find many detailed resources about using QuickBooks in our help article archives.
 

I'll be here to assist if there's any additional questions. Have a wonderful day!

Need QuickBooks guidance?
Log in to access expert advice and community support instantly.
Terms & ConditionsAccessibility statement