Question

How do I show the SKU on my purchase orders? I can edit custom form styles for Invoice to add SKU, but this does not seem to be an option for PO.

Forum|Forum|6 years ago
December 19, 2019
1 reply
14 views

No text available

QuickBooks Online

C

ChristieAnn 11

Level 9

Hi there, todd18.

You'll need to turn on the SKU option from Account and Settings to show this on purchase orders.

Here's how:

1. Click the Gear icon at the top right and select Account and Settings.

2. Choose Sales and select Products and Services.

3. Click the pencil icon and put a checkmark in the Show Product/Service column on sales forms and Show SKU column box.

4. Click Save. Then Done.

To set up your inventory items with their SKU numbers, turn on the Track inventory quantity on hand feature first. Follow the instructions below.

1. Choose the Gear icon at the top right.

2. Select Account and Settings under Your Company.

3. Click Sales.

4. Choose the Product and services section and click the pencil icon.

5. Check the box for Track inventory quantity on hand.

6. Click Save. Then Done.

Once done, you can now add your inventory items with their SKU numbers

1. From the left panel, select Sales.

2. Select Product and Services.

3. Click the New button and choose Inventory.

4. On the Name field, enter the name of the product.

5. Enter the SKU number of the product under the SKU field.

6. Fill in the additional information as needed.

7. Choose the Save and close button.

Please check this article on how to apply purchase order to a transaction: Create purchase orders in QuickBooks Online.

Please know that you're always welcome to post if you have any other concerns. Wishing you and your business continued success.

T

toddpinil

As I stated in the original question, I do not want SKU in my INVOICES. I want it in my PURCHASE ORDERS. I need this so that my vendor knows what item I am ordering (my listed name may be different from theirs.) It does not matter to me whether or not the customer sees the SKU.

R

RaymondJayO

QuickBooks Team

Hello there, @toddpinil,

Here are the two options that you can perform to get the SKU info to appear on your purchase orders (PO):

If there's a single item on a PO, add a custom field in the Expenses menu.
If you have many items on the transaction, manually enter the SKU in the Description column.

For the first option:

Go to the Settings (Gear) icon at the upper right.
Select Account and Settings under Your Company.
Choose Expenses from the left menu,
Click the Purchase orders section.
In the Custom fields section, enter SKU and check the box.
Select Save.
Choose Done.

The screenshot below shows you the last four steps. Once done, you'll be able to see a SKU field on the transaction screen.

For the second option, just go back to the Purchase Order screen. Then, manually enter the SKU data of each item in the Description column. See the screenshot below for your visual reference.

Here's a sample screenshot that shows the SKU details when you print the PO or send it to your vendor:

There are four reports that will help you with your purchase orders in the program. Just go to Reports from the left menu. Then, enter any of the following report names in the Search box:

Open Purchase Order List
Open Purchase Order Detail
Purchases by Product/Service Detail
Purchases by Vendor Detail

I'm just a comment away if you need further assistance. Have a great day, @toddpinil.

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