Hello there, @user60692. I'd be glad to guide you in printing invoices alphabetically in QuickBooks. Here's how: Go to the Sales tab on the left pane, then select Invoices. Click the Filter drop-down arrow, then modify the fields, and click Apply. Select on the word Customer at the top of each column in your transactions table to arrange the transactions in alphabetical order. Clicking on it again will reverse the order. Put a checkmark at the box before the transactions that you'll be printing. Click the Batch Actions drop-down arrow, then choose Print Invoices. A pop-up window will appear with the preview of the transactions, then you can print it.Check this article for future reference: Email or print multiple invoices and sales forms. If you have any other concerns about QuickBooks, reach out to us so we can get back to you.

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user60692

Question

In invoicing, under description I put everything in alphabetical order but when I printed it was not. Why?

Forum|Forum|6 years ago
April 9, 2020
6 replies
43 views

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Maybelle_S

QuickBooks Team

Hello there, @user60692.

I'd be glad to guide you in printing invoices alphabetically in QuickBooks.

Here's how:

Go to the Sales tab on the left pane, then select Invoices.
Click the Filter drop-down arrow, then modify the fields, and click Apply.
Select on the word Customer at the top of each column in your transactions table to arrange the transactions in alphabetical order. Clicking on it again will reverse the order.
Put a checkmark at the box before the transactions that you'll be printing.
Click the Batch Actions drop-down arrow, then choose Print Invoices.
A pop-up window will appear with the preview of the transactions, then you can print it.

Check this article for future reference: Email or print multiple invoices and sales forms.

If you have any other concerns about QuickBooks, reach out to us so we can get back to you.

Whoadeb

New Member

I'm having that same issue in QB Desktop. I do my monthly billing in alpha order but am using 2 different invoices. Could that be the reason they aren't printing in alpha order?

Thanks much!

MaryLandT

Level 10

The order when printing invoices in QuickBooks Desktop is different, Whoadeb.

You can print invoices in chronological order based on the date. First, you must set the invoice to print it later. Check the screenshot below:

Once done, you can batch print those invoices:

Go to the File menu and select Print Forms.
Choose Invoices.
Select the invoices that you'd like to print by clicking the checkbox beside it.
Click on OK and then set your print settings.
Select on Print when you're ready.

I'm adding this link for additional information: Batch print forms in QuickBooks Desktop.

In case you have printing issues, here are some solutions: Resolve printing issues in QuickBooks Desktop.

Keep me posted if there's anything else I can help you with while printing invoices. I'm always right here to help you.

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