Ask no more, @user260. QuickBooks Online journal entries are required to have a counter number, so the field can't be left entirely blank. However, you do have the option to control the sequence and use whatever counting scheme you'd like. See the instructions below to get started: Setting up Custom Transaction Numbers Begin by enabling the setting from the Gear icon (⚙) > Account and Settings > Sales tab > Sales Form Content section > set Custom Transaction Numbers to On > click Save and then Done. Click the Plus (+) icon and select Journal Entry. Assign the first number of your new sequence in the Journal no. field. Select Save and close. Beginning with your next Journal Entry, the counter will start on the immediately following number. For example, if you had entered ABC-1, the next entry will be numbered ABC-2 automatically.This information is also available from our guide on custom transaction numbers for your convenience. I'm attaching a video below in which I set up a custom sequence for my journal entries: Doing this will help you order your journal numbers however you'd like. Please keep in touch with me here should you have any additional questions or concerns. Thanks for coming to the Community, wishing you and your business continued success in all that you do.

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user260

Question

My journal numbers keep repeating on new entries. How can this be made blank?

Forum|Forum|7 years ago
January 9, 2019
9 replies
89 views

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QuickBooks Online

MichaelDL

Level 4

Ask no more, @user260.

QuickBooks Online journal entries are required to have a counter number, so the field can't be left entirely blank. However, you do have the option to control the sequence and use whatever counting scheme you'd like. See the instructions below to get started:

Setting up Custom Transaction Numbers

Begin by enabling the setting from the Gear icon (⚙) > Account and Settings > Sales tab > Sales Form Content section > set Custom Transaction Numbers to On > click Save and then Done.
Click the Plus (+) icon and select Journal Entry. Assign the first number of your new sequence in the Journal no. field.
Select Save and close. Beginning with your next Journal Entry, the counter will start on the immediately following number. For example, if you had entered ABC-1, the next entry will be numbered ABC-2 automatically.

This information is also available from our guide on custom transaction numbers for your convenience. I'm attaching a video below in which I set up a custom sequence for my journal entries:

Doing this will help you order your journal numbers however you'd like. Please keep in touch with me here should you have any additional questions or concerns. Thanks for coming to the Community, wishing you and your business continued success in all that you do.

Samg79

Is there an option to restrict a duplication of the same journal number?

MaryLurleenM

Level 6

Hello there, Samg79,

We're unable to restrict duplication of journal entry numbers. However, you have an option to disable the auto-filling of numbers so you can enter your own number whenever you create JE.

Disable form auto-filling:

Click the Gear icon.
Then, click Account and Settings.
Select Advanced tab on the left pane.
Select the Automation section and un-check the box for Pre-fill forms with previously entered content.
Click Save and then Done.

Here's another guide to customize transaction numbers:

Check out our guide on pre-filling transactions for additional information.

Let me know if there's anything else I can help you with.

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