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January 8, 2026
Question

non profit expense in year 1, income in year 2

  • January 8, 2026
  • 1 reply
  • 7 views

Our church has pre-paid for conference tickets in 2025, and our members will pay for the tickets in 2026.  Currently our Budget Vs. Actuals report (under the ministry category) shows the ticket cost in 2025 as a $2,000 expense.  Our 2026 Budget vs. Actuals report will show a $2,000 income in the ministry category (as people pay for the tickets), thus making our Expenses and Budget account inaccurate.  

 

How can I make the ticket purchase expense show in 2026, even though the tickets were actually purchased in 2025?  Essentually it will be a wash as people pay for the tickets, but if we don't move that expense into the 2026 it will look like we have $2,000 MORE in our budget.  

 

I have tried using accrual accounting, but this does not work in this case, as we are talking about our budget vs. actuals report and making the expense show in the 2026 budget category, so that as the income is recevied in 2026 it will cancel out the expense.  

1 reply

QuickBooks Team
January 8, 2026

Hello Eph, I appreciate the effort you've taken.

 

You can use a Prepaid Expenses account (Other Current Asset) instead of the ministry expense account for the original 2025 payment. It keeps the $2,000 as an asset through year-end 2025 rather than impacting your ministry expense budget.

 

However, since this involves a prior year adjustment, invite an accountant to reclassify the 2025 transaction to Prepaid Expenses and create a 2026 journal entry to record the expense when members pay, ensuring your closed 2025 books remain unaffected.

 

If there's anything else we can assist you with, please don't hesitate to reach out.