Real Estate Photography

Thank you for contacting us today, FlaMike.

Do you want to make it billable to your customer? If so, you can create a billable expense to make the customer pay for the photoshoot.

It's easy to record and track billable expenses so your customer can reimburse them when they receive their invoice. Here's how to create the transaction.

1. Click + New.
2. Select the transaction (Bill, Expense, or Check) you want to create.
3. Enter the payee.
4. From the Category column, select the expense account for the transaction.
5. Enter the description and amount of the expense.
6. Mark the Billable checkbox and enter the customer in the Customer column, 
   
7. (Optional) Enter or make sure the markup % is correct, then select the Tax checkbox or choose a tax agency if you want to charge tax.
8. Click Save and close.

Once done, link the billable expense to your customer's invoice.

1. Select + New, then Invoice.
2. From the Customer ▼ drop-down menu, select the customer you created a billable expense for. This opens the Add to invoice window.
3. Select Add on the billable expense to charge the customer.
   
4. Click Save and close.

Please don't forget to turn on billable expense tracking. Here's a short video about how to do it.

When you get paid, record the payment in QuickBooks. To add new customers, here's a link for instructions and detailed steps: Learn how to add, edit, delete, or merge customers in QuickBooks Online.
 

Please click the Reply button below and leave a comment if you have additional questions. I'm always glad to help manage your expenses and customer transactions @FlaMike.

@FlaMike 

The only expenses you can record are your actual expenses incurred for those photo shoots.  The fact that you would normally charge $200 is irrelevant.  Think of it like this: if a retail business donates an item that costs $50 wholesale, but retails for $100, the store can only deduct the $50 they paid for it as an expense because that is the only expense they incurred.