Reconciling personal expenses from personal bank credit/debit cards

It's good to see you here in the Community, @DeanaCar.

Let me share information on how to handle linked personal bank accounts in QuickBooks.

In QuickBooks Online (QBO), we suggest linking your business-only accounts and avoiding mixing business and personal expenditures. While it is not advisable to mix personal and business funds, you'll need to record the business expense you paid for with your personal bank account. Then, reimburse the money. Here's how:

1. Click the + New button, then select Journal Entry.
2. On the first line, select the expense account for the purchase.
3. Enter the purchase amount in the Debits column.
4. On the second line, select Partner's equity or Owner's equity.
5. Enter the same purchase amount in the Credits column.
6. Click Save and close.

Once done, you can now reimburse the money as an expense. To do so, please follow the steps below:

1. Click the + New button, then select Expense.
2. Select a bank account to use to reimburse the personal funds.
3. In the Category column, select Partner's equity or Owner's equity.
4. Enter the amount of the reimbursement.
5. Click Save and close.

I'm adding this article for more guidance: Pay for business expenses with personal funds.

After recording the business expenses you made with personal funds, you can unlink your personal bank account in QuickBooks. This is to ensure your personal and business transactions don't mix up to avoid balance discrepancies in your business bank accounts.

You may also want to read this article to learn about account reconciliation: Reconcile an account in QuickBooks Online. This will help ensure your QuickBooks transactions match your bank and credit card statements.

Come back to this post if you need clarification about this, @DeanaCar. I'll be standing by to your response.