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November 23, 2018
Question

We are a general construction company that uses AIA billing. How do you account for an initial draw i.e deposit that relates to the total contract value?

  • November 23, 2018
  • 2 replies
  • 23 views
No text available

2 replies

qbteachmt
Level 11
November 23, 2018

If you are a Cash Basis tax reporting entity, that is income to you. That is your First payment for that sale.

Regina_Lend_A_Hand_Accounting
Level 2
November 23, 2018

Actually, if they have a construction project and this is a deposit for the job per the terms of the construction contract, they should create a deposit/retainer account and only apply the deposit against a progress invoice as they make progress on the job per the terms of the agreement. The deposit does not become income until they apply the deposit against the progress invoice.

qbteachmt
Level 11
November 25, 2018

A Cash Basis entity has Income when they receive funds; an Accrual Basis entity would track this as liability. In either case, any of the QB programs allow you to track it as "prepayment" by using "Items/Services" that allow the item to flow to your accounting, to meet your accounting requirements. The use of the Other Charge type item linked either to liability or income, allows you to operationally process this as prepayment and then to apply it to later sales, without impacting your accounting and tax reporting requirements.