Question

Why is the text in the memo field of bill not showing up in register?

Forum|Forum|4 years ago
April 7, 2022
3 replies
55 views

Hello, the text I have in the memo field of a bill is not showing up in the memo column of the register. As you can see in the picture below, I have values in the memo field of the bill.

But then its not surfacing the memo column of the register.

Any help you can provide would be greatly appreciated!

QuickBooks Desktop

LieraMarie_A

Level 8

Hi there, @typicole. Let me share some info about how the Memo/Description column on reports derives its data.

The Memo field is used to see the description entered on transactions on your register or transaction reports. I'd suggest utilizing the Description field next to the item's name. This way, you'll be able to see the info when pulling up the item's associated account register.

If you run a 'per line item basis' type of report, the Memo column will display the information entered in the Description column of the individual line items in a transaction. On the other hand, if the report that you are viewing looks at a transaction in its entirety, the Memo column will display the information entered in the Memo field. I'm also adding this article that will help you with getting your desired report: Customize reports.

Please let me know if there's anything else that I can help with your reports. I'm always here to assist. Have a wonderful day.

T

typicoleAuthor

Thanks so much for responding back to me! I don't think I'm following when you say, "On the other hand, if the report that you are viewing looks at a transaction in its entirety, the Memo column will display the information entered in the Memo field." - This is what I had thought, but as you could see in my pictures, the description was in the memo field and it still wasn't showing up in the memo column of the register report.

M

MadelynC

Moderator

I’ve got the information you need about the Memo field, @typicole.

The memo details you’ve added to your bill will only show up if you run an Account QuickReport. Populating the said details under register is possible for a check, journal entry, deposit, and sales tax payment transactions.

I can see how the Memo column of the register can help locate and figure out transactions more easily. You can use the Feedback feature to send this idea straight to our Product Development teams. This way, they could take action to help improve your experience.

Here’s how:

Open your QuickBooks Desktop account.
Go to the Help menu.
Select Send Feedback Online.

Here’s a guide that contains ways and tips to manage your bills, other expenses, and suppliers: Expenses and vendors. This will give you more details about your business and cash flow through proper bookkeeping practices.

Additionally, you can use this reference to learn basic information about reports and their available features in QuickBooks Desktop: Customize reports.

Don’t hesitate to let us know if you have any other concerns or questions besides the Memo field. We’re always here to help you out. Take care and have a good day!

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