2016-06-09 00:00:00Accountants and Bookkeepers: Accountants and BookkeepersEnglishGross Profit is an important component in financial analysis. Therefore, this article explains step by step as to how to calculate Gross...https://quickbooks.intuit.com/in/resources/in_qrc/uploads/2016/06/Man-learning-how-to-calculate-gross-profit-e1560164141430.jpghttps://quickbooks.intuit.com/in/resources/accountants-and-bookkeepers-accountants-and-bookkeepers/how-to-calculate-gross-profit/How to Calculate Gross Profit Formula?

How to Calculate Gross Profit Formula?

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What is Gross Profit Formula?

Gross Profit is one of the components of the profit and loss statement of your business. It is the difference between net sales and cost of goods sold. In other words, it is the profit generated as an outcome of undertaking the basic operational activities of your business. Such basic activities include:

Why is Gross Profit Important As A Measure?

To determine the operational efficiency and financial performance of a business, it is important to consider Gross Profit. Gross Profit indicates the ability of a business in making use of its available resources including raw material, labor, and other supplies.

There can be a variety of reasons due to which the Gross Profit of business gets affected. These could include:

  • Improvisation in the existing products leading to higher prices
  • Efficient management resulting in a lower cost of sales
  • Changes in accounting policies that result in shifting expenses from cost of sales to overheads and vice-versa
  • Buying raw materials at a lower cost as a result of a new vendor or vertical integration of businesses, to understand the concept of Gross Profit and its importance, let’s consider an example.

Emerson – Manufacturer of High-Efficiency Heat Pumps

Eemrson is a technology and engineering company providing solutions to industrial, commercial and consumer markets worldwide. The company generated a Gross Profit of $6.4 billion in 2017 and $6.3 billion in 2016. Furthermore, Gross Profit Margin for the year 2017 was 42%. This reflected a reduction of 1.2 percentage points over 2016. Such a decline was on account of the acquisition of Pentair Valves and Controls business.

The result of such an acquisition leads to acquisition accounting charges related to inventory and a slightly lower price. However, the cost reduction actions of the company helped in offsetting the decrease in revenues to a certain extent.

Thus, when analyzing the profitability and financial performance of an entity, it is important to consider Gross Profit. This is because it demonstrates the efficiency of the business in making use of its labor, raw material, and other supplies.

Now there are a variety of reasons that can impact the Gross Profit of your business. This change can be due to:

  • Changes brought about in the products that lead to charging high prices
  • Efficiency in managing the business that results in low cost of sales
  • Certain changes brought about in few of the accounting policies that lead to moving expenses from cost of sales to overheads or vice versa
  • Purchasing raw materials at a low cost as a result of vertical integration of business

How To Calculate Gross Profit Formula?

As mentioned above, Gross Profit is an important component in financial analysis to determine the operational efficiency of the business. Gross Profit is used against sales to understand if the goods sold or the services rendered to the customers are profitable or not.

Now, various expenses are incurred in order to run a business. Purchases is one of the major expenses that a business has to incur. Likewise, there are other expenses that a business has to bear in order to undertake the various business activities. These expenses are bifurcated into direct and indirect expenses.

Direct expenses are the ones that are directly related to the production activity of your business. These constitute expenses related to:

  • manufacturing and purchasing of goods and
  • activities that help in making goods ready for sale.

These constitute:

  • Wages
  • Freight Inwards
  • Factory Lighting
  • Carriage Inwards
  • Royalty on Production
  • Water and Fuel

Now, the cost of goods sold is nothing but the sum of purchases and direct expenses. Furthermore, sales are also an important part of your business. Thus, Gross Profit is arrived at by deducting the cost of goods sold from sales. However, if the cost of sales of your business is in excess of sales revenue, it results in Gross Loss for your business.

Thus, the formula for calculating Gross Profit is as follows:

Gross Profit = Sales – (Purchases + Direct Expenses)

Now, there are times when a company may choose to report separate items in the sales revenue section of the income statement.

The following statement showcases how to calculate net sales using such items:

Gross SalesRs 7,71,57,525
Less: Returns and AllowancesRs 5,28,348
Less: Sales DiscountRs 11,50,956
Net SalesRs 7,54,78,221

Gross Sales

Gross Sales refers to the invoice value of the goods shipped or services rendered during an accounting period. These do not include taxes like GST generally charged to your customer.

This is because such taxes are the collections that your business makes from the customer on behalf of the government. Moreover, unpaid taxes are a liability for the government. Similarly, Gross Sales do not include items like freight and postage. This is because these are expenses and not revenues.

Sales Return and Allowances

Sales Return refer to the sales value of goods returned by your customers. And allowances are the grants you give to the customers on account of goods being defective or for some other reason. The amount against Sales Return and Allowances can be either subtracted directly from sales or can be shown separately. However, it is wise to show it separately as it clearly represents the various constituents.

Sales Discount

Sales discounts, also called cash discounts refer to the number of discounts taken by the customers in lieu of prompt payment.

Net Sales Formula

Hence, as shown above, to calculate net sales, we need to follow the following net sales formula:

Net Sales = Gross Sales – Returns and Allowances – Sales Discount

Now, there are expenses that are not directly related to the manufacturing activity of your business. These are referred to as indirect expenses. So while preparing profit and loss statements, all such expenses are moved to the debit side of the statement. Whereas, the revenues or gains other than the sales of your company are moved to the credit side of the profit and loss statement.

If the credit side of the profit and loss statement exceeds the debit side, then the difference is the net profit of your business. In case, the debit side of the profit and loss statement exceeds the debit side, then what you get in return is the net loss.

Net Profit = Gross Profit + Other Incomes – Indirect Expenses

The Net profit/loss so calculated is transferred to the balance sheet, which is a capital account.

Gross Profit Formula

As mentioned above, Gross Profit is the excess of sales over cost of sales. That is the difference between total sales and the sum of purchases and direct expenses. Following is the gross profit equation:

Gross Profit = Sales – (Purchases + Direct Expenses)

Thus, to understand how is gross profit calculated, the gross profit formula can be explained with the help of the following example.

Trial Balance of M/s Verma Traders
Account TitleElementsLFDebitCredit
CashAsset1,000
CapitalEquity12,000
BankAsset5,000
SalesRevenue1,25,000
WagesExpense8,000
CreditorsLiability15,000
SalariesExpense25,000
10% Long Term LoanLiability5,000
FurnitureAsset15,000
Commission ReceivedRevenue5,000
Rent of BuildingExpense13,000
DebtorsAsset15,500
Bad DebtsExpense4,500
PurchasesExpense75,000 
1,62,0001,62,000

Following is the Trading and P&L Account of M/s Verma Traders:

Trading and Profit and Loss Account of M/s Verma Traders
Expenses/LossesAmount (Rs)Revenue/GainsAmount (Rs)
Purchases75,000Sales1,25,000
Wages 8,000
Gross Profit c/d42,000
1,25,0001,25,000
Salaries25,000Gross Profit b/d42,000
Rent of Building13,000Commission Received5,000
Bad Debts4,500
Net Profit (transferred to capital account)4,500
47,00047,000

Gross Profit Analysis

Now, by looking at the profit and loss statement above, it is clear that the Gross Profit just represents the basic operational activity of M/s Verma Traders. The same comes out to Rs 42,000. Apart from the Gross Profit, M/s Verma Traders earns a commission of Rs 5,000 and has incurred expenses or losses worth Rs 42,500 (25,000 + 13,000 + 4,500 + 4,500). These expenses or losses include salaries, rent, and bad debt. Thus, the net profit that is the excess of the credit side over the debit side of the profit and loss account turns out to be Rs 4,500.

Cost of Goods Sold

Now, in the example above, there is no opening stock and closing stock. The cost of goods sold only includes purchases made and direct expenses incurred by M/s Verma Traders on its manufacturing activity during the year. Notice that purchases amounted to Rs 75,000 and the wages stood at Rs 8,000.

Therefore, the cost of goods sold was calculated as:

Cost of Goods Sold = Purchases + Direct Expenses
= Rs 75,000 + Rs 8,000
= Rs 83,000

Since there is no unsold stock at M/s Verma Traders during the end of the year, therefore it is assumed that whatever stock was purchased was sold during the year. But if we see on a general level, there is always some stock left at the end of the accounting period.

Closing Stock

Therefore, to explain the concept of cost of goods sold, let’s assume that M/s Verma Traders was not able to sell all the goods. In fact, out of the total goods purchased, it was only able to sell goods worth Rs 60,000 during the year. In this case, M/s Verma Traders will have an unsold stock of goods costing Rs 15,000. This stock in hand is referred to as closing stock.

Hence, the cost of goods sold shall be calculated in the following manner:

Cost of Goods Sold = Purchases + Direct Expenses – Closing Stock
= Rs 75,000 + Rs 8,000 – Rs 15,000

As a consequence, since there exists closing stock at M/s Verma Traders during the end of the accounting period, this will change Gross Profit. That is, the Gross Profit figure turns out to be worth Rs 57,000 as against Rs 42,000 as in the previous case.

The following table shows the calculation of the new Gross Profit:

Trading and Profit and Loss Account of M/s Verma Traders
Expenses/LossesAmount (Rs)Revenue/GainsAmount (Rs)
Purchases75,000Sales1,25,000
Wages 8,000Closing Stock15,000
Gross Profit c/d57,000
1,40,0001,40,000
Salaries25,000Gross Profit b/d57,000
Rent of Building13,000Commission Received5,000
Bad Debts4,500
Net Profit (transferred to capital account)19,500
62,00062,000
Now, the closing stock worth Rs 15,000 is transferred to the balance sheet. And this closing stock acts as the opening stock for the next year. Furthermore, the closing stock shall be sold during the year. Thus, in most cases, the business shall have opening stock as well as closing stock every year.

Hence, to calculate the cost of goods sold, use the following equation:

Cost of Goods Sold = Opening Stock + Purchases + Direct Expenses – Closing Stock

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Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation.

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