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2015-06-24 00:00:00MarketingEnglishBusiness Writing for Better Business Writing

Tips for Better Business Writing

3 min read

In today’s business world in order to reach out to other businesses or customers, you need to create content to keep them engaged. Your Small Business needs to learn how to write the right content that addresses the issues in the industry, maintain a good relationship with customers and keep them abreast of important announcements.

Companies are judged by the manner in which they communicate with their target audience and how they manage their resources in order to build their brand and reputation. Here are tips you need to know to improve your business writing:

  •  Know your audience: Remember to write for the target audience that you would like to attract. Understand if they are familiar with your business or if they need to be informed or educated on the services you offer. Know the segment that you are targeting, old or young, urban or rural, highly educated or not. The pressing question that you have to answer before you put together any communication is: What’s in it for me? Put yourself on their shoes and use that as the starting point for any writing.
  • Understand your message:  It is important to have a clear object before any communication. Know what you are trying to achieve- What is the message that you are hope to convey? Do you simply want to share information? Do you need to explain a difficult concept? Do you want to inspire your readers to act?  You should understand the key message and the tone of your writing will be set as a result.
  • Leverage your thought leadership position: You need to understand what you are trying say. The piece needs to have a clear outset and a definite value proposition. The audience reading your communication should find it rewarding through the business skills, business proposals and online writing that you are disseminate. You will be able to differentiate yourself in the industry by creating a reputation as a thought leader through your writing.
  • Build on reactions: Until you get feedback on articles that you have written, your analysis can only reveal so much. Critiques and criticism are the lifeblood of your organisation. Great work is contingent on a willingness to be judged.
  • Scrap the jargon: You cannot impress your audience with jargon. Drive home a clear message; readers are not impressed by big words that mean little. In today’s business world, attention spans have severely reduced- find a way to say more with less and be clear and concise.
  • Limit emails to a few sentences: You may have many important things to discuss but you need to get it read. It would be preferable to limit your sentences to three; this will allow them to respond immediately through a smart phone or mobile device.
  • Keep your sentences active: Ensure that your sentences remain active to improve your writing. Sentences are often clearer and cleaner. They inspire your readers and entice them to read more.
  • Create a successful template: If you feel that you will be writing a similar document, create a template for the future. This will help you save time and money and ensure that your company builds a brand image that is easily recognisable.
  • Insert a call for action: Provide your target audience with options to consider and let them choose the preferred option. Make it clear what you hope to expect.
  • Read it out loud: Before sending your content to a recipient, read it out loud. Doing so will likely reduce typos, missing words, or other grammatical errors that you may not have spotted.

In order to better your business writing, you need to create rich content that would be engaging for your target audience. You need to keep practicing and allow your content to get reviews from all your stakeholders and be able to respond, keeping in mind the goals of the business.

Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation.

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