2016-11-25 00:00:00QuickBooks BlogsEnglishQuickBooks Online Release Notes: In November 2016 QuickBooks release notes, we have new features including a low stock alert.https://quickbooks.intuit.com/in/resources/in_qrc/uploads/2017/05/QBO_laptop.jpghttps://quickbooks.intuit.com/in/resources/quickbooks-blogs/quickbooks-online-release-notes-november-2016/QuickBooks Online Release Notes: November 2016

QuickBooks Online Release Notes: November 2016

4 min read

In November 2016 QuickBooks release notes, we have new features including a low stock alert, a capability to send email reminders to your customers, and a long-awaited feature, a Balance Sheet in ‘T’ format. Take a look and let us know how we are doing. Is there something else you’d like to see on QuickBooks? Talk to us. We are looking forward to hearing from you to help us improve our product.

1. Low Stock Alert:

Now users will have the option to set the reorder level for the inventory item. QuickBooks will also alert the user while on the invoice screen through a tooltip about the stock level of the item.

What is a low stock alert:

A low stock alert is the minimum quantity of a product you want to have on hand. To use low stock alerts, you simply tell QuickBooks how many of a particular product you always want to have in stock. When the quantity on hand drops at or below the low stock alert, QuickBooks reminds you to order more. For example, you sell a fantastic product called the Super Widget.

It’s such a popular product that you want to be sure you have enough to meet customer demand. Judging from your sales volume, you know you need to have at least 100 Super Widgets on hand, so you set its low stock alert to 100. When the quantity on hand falls to 100 or below, QuickBooks reminds you to order more through tooltip text on the invoice screen and through the banner on the products and services screen.

How to set a low stock alert: You can set a low stock alert when you add an inventory item to QuickBooks. To set it for an existing item:

  • Click the Gear icon >> Products and Services.
  • Find the inventory item on the list.
  • In its Action column, click Edit.
  • In the Low stock alert field, enter the minimum quantity you want to have on hand. When the quantity on hand drops at or below the low stock alert, QuickBooks reminds you to order more.

Note: If you often run out this product quickly, or if it takes a while to receive it from your supplier, consider entering a high stock alert to make sure you keep enough of the product in stock.

  • Click Save and close.

How to use low stock alert: After you set low stock alerts for your inventory items, use the Products and Services list to see what is low or out of stock, and order what you need.

  • Click the Gear icon >> Products and Services.
  • Filter the list as needed
    • To see which items are running low, click the Low Stock icon. QuickBooks considers an item to be running low when its quantity on hand is either at the reorder point or between the reorder point and 1.
    • To see what is out of stock, click Out of Stock. A product is out of stock when its quantity on hand is zero or below.
  • To reorder a single product:
    • In its Action column, click the drop-down arrow and click Reorder. QuickBooks creates a purchase order with the product info filled in.
    • Complete the purchase order as needed and send it to your supplier.
  •  To reorder multiple products at once:
    • Select the products you want to reorder.
    • Click Batch actions and click Reorder. QuickBooks creates a single purchase order (PO) with the product info filled in.

Note: QuickBooks creates only one purchase order (PO) for the items you select. If you need to create multiple POs to send to different suppliers, select only the items you want to purchase from a particular supplier. After you create that PO, repeat the steps to create a different PO for the next supplier.

  • Complete the purchase order as needed and send it to your supplier.

2. Contextual Settings on the Purchase order

Now you will be able to change settings directly from the transaction page itself. In the Purchase order page, you will have a Gear icon, when click will give you an option to add/remove fields from the form:  When you click on the Gear icon on transaction page, a panel slides out from right with options for the transaction:    From the browser, you can add or remove available fields and columns from the page.

3. Balance Sheet in “T” Format :

You can now view the Balance Sheet in the “T” format. The liabilities and the assets are listed in the order to continuity in this format. To run this report, you will have to go to Reports >> Balance Sheet (T Format)

4. Email Reminders for Invoice:

Now you will be able to send reminders for your open invoices to your customers from the transaction grid using the “Send Reminder” option in the action menu. You will also have option to set up a default email reminder template that can be used for both manual and automatic email reminders.  You can select multiple transactions and click on Send Reminder from the batch action  In the Company Settings under Sales section a new section for Reminder has been added:  In this section, you can set up default email message to be sent to the customer, as a reminder.

Discuss more

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Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation.

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