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2012-11-23 00:00:00Starting a BusinessEnglishOffice Security to keep in mind for Office Security

Things to keep in mind for Office Security

2 min read

Most often than not, small businesses overlook the importance of fortifying their office security as they don’t see themselves the target of burglars or hackers.It’s a move that can cost them dearly in the long run.

In today’s bad economic scenario, small businesses are more vulnerable to break-ins, hacking and shoplifting than larger organizations due to their insufficient measures of a proper office security. Below we discuss some important pointers that can help you in safeguarding your business premises from such risks:

Install Data Security:

Remember, today theft is not limited to shoplifting alone, your credit card info, client’s data etc. are equally vulnerable. Hence, a proper data security should be in place.

• Make Firewalls active in all the personal computers at the office for complete business security. Contain the communication with any third-party networks in order to protect the crucial and important data of the organization.

• Enable all encryption functionalities on your existing software applications.

• Regularly take a back up of your critical systems in a portable hard drive or another system and ensure that those backups are protected.

• Use strong passwords and regularly change those passwords.

• Regularly monitor your networks, hosts and applications for abnormal activity.

Use Strong Methods Of Storage :

Classify your data, whether in paper or electronic form, based on what is most valuable and risky if compromised. Then, take extra precautions to protect it.

• Use sturdy and trustworthy locking systems for filing cabinets. • Keep important documents in bank lockers.

Inform And Educate Employees:

Inform employees how they are expected to protect company information.

• Inform them about the risk involved in sharing vital and confidential company information with third parties and strangers.

• Educate them on the importance of using passwords, setting strong passwords, avoiding storing of passwords and sharing of passwords.

• Also, show them how to protect property as laptops, PDAs and paperwork in and away from the office. In an event of misuse or violation of these rules, take a tough stand so as not to have the same thing repeated in future.

Unplug The Unnecessary:Remove inactive accounts, such as phone, e-mail, Internet and voicemail belonging to former employees and consultants.

Take Help From Business Security Companies:

Take help from business security companies in order to get your premise completely secured. • Get a proper alarm system installed at the office along with 24 hours surveillance cameras. • Also hire professional and trustworthy security guards at the business premise in order to make it difficult for the intruders to enter the premises.

Be Alert:

As a business owner, it’s wise to remain alert and watchful of the employees and people around you.

• Always employ people who come with high and proper recommendations.

• Don’t carry unnecessary risks like huge amount of cash, important data etc. with you.

• Regularly check your books of accounts and manage cash counter to see any malpractices.

• Keep a watch on employees who stay back regularly after working hours.

Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation.

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