Technology can be leveraged by companies big and small to enable better team communication, collaboration and team work. These tools are normally free or come with a free trial period so you, as the business owner can test them individually and only retain what makes absolute sense for your business.
It is important that you brief your employees properly on the use and functioning of these tools, so it is recommended that you try them out yourself first. Here are five tools that can boost your team’s productivity:
Skype is extremely useful if your business has more than one location or certain employees work remotely. It gives your team a chance to discuss a project or campaign at one time through voice or video call. Suggestions to keep your calls productive and organized are- always set and follow a agenda beforehand, let different people take the lead , so that all voices are heard and chose the option that suits your need the best -voice or video. Remember internet connectivity and bandwidths could vary in places.
Dropbox ensures that your files are safe as they are backed up on the cloud and allows teams to work together on projects through file sharing. One of the key advantages of Dropbox is that once installed, it functions as a folder on your business’s computers and requires almost no new learning on the part of your staff to use.
Asana is an online task management tool that allows you to share tasks, subtasks, manage projects and deadlines. It’s a great tool to supervise your workforce, add team comments and feedback and allows for clear and transparent communication. Asana is available in both web and mobile app form, making it easy for you and team leaders to follow assigned tasks and projects on the go.
4. Google Drive:
Like Dropbox, Google Drive is extremely simple to use and is free for anyone with a gmail account. Google drive takes a range of office programs and makes them available for free online. Your team can create and edit documents, presentations, spreadsheet and forms. Google Drive enables the creating of rough drawings or sketches which will be useful in discussions with designers.
As the name suggests, this tool allows you and your team to filter through your inbox and find the emails that actually matter. Hours every day are wasted on emails that have little significance on the running of your business.
Sanebox allows you to place these inconsequential mails in a separate folder which can be looked over when you have more time. Sanebox is especially effective when your team is working against the clock or on a tight deadline as it gives them the opportunity to concentrate on the task at hand. You will also receive a summary of the unimportant mails received through the day.
These tools will allow your team to coordinate better and also get them on the same page which will, in the short and long term boost their productivity to a large degree.