Showing results for 
Search instead for 
Did you mean: 

Quick Start with a Product Expert: Moving from Desktop to Online

0 0 1179

Community teaser title cards.png



Hi Community! Today our expert Mike Santos is sharing his top 3 tips on how you can migrate from QuickBooks Desktop to QuickBooks Online. You can also catch him during this month's AMA360 here in the Community and on Facebook on April 23rd at 1PM PST, as he’ll be answering questions regarding the migration process!

Mike has lots of experience in this area and can’t wait to help out. Let’s dive into Mike’s top 3 tips. 

1: Take a look at the “Compare QuickBooks Online to Desktop” chart to make sure QuickBooks Online is the right fit for your business.


The first step is deciding whether or not QuickBooks Online is right for you! The page linked above is a great way to easily compare both products and what they have to offer. If you decide switching to Online is the right choice for your business, then let’s move on to step 2! 


2: Review the  Learn how features and data move from QuickBooks Desktop to QuickBooks Online article to understand how your data will move to Online. This will help you plan the time you'll need to move your data and finish setting up your company in QuickBooks Online.


Your books may look different after switching, so it’s important to understand all the ways your data will move into Online from Desktop beforehand so there aren’t any surprises. Click on each of the dropdown arrows in the article linked above to see all the details. 

Since not everything moves over to QuickBooks Online the same way you see it in Desktop due to some different terminology, you’ll want to double-check via the lists to make sure it’s the right move for your business. Plus this will help you get a good idea of what information you’ll need to update after the move.


  1. Follow step 1 in the Move your QuickBooks Desktop file to QuickBooks Online article before you start to move data. This will help you make sure your QuickBooks Desktop file is ready to be moved.


Before you get too excited and move your data over, definitely check out the step 1 dropdown in the article above! There are pre-requirements to moving your data over and you want to make sure your QuickBooks is up-to-date and you need to ensure your file is not too large to be exported. Then, you’ll want to print a copy of your Sales Liability report to make adjustment entries after the move. Finally, if you use QuickBooks Desktop Payroll you’ll need to terminate/deactivate any employees that are no longer working for you and haven’t been paid in the current year. And make sure to wait at least 2-3 days after you’ve run payroll to move your data over to Online. This will ensure all your paycheck info transfers over with ease! 

And there you have it, 3 great tips on migrating from QuickBooks Desktop to QuickBooks Online. We hope this gave you all some insight into the process and helps you feel more prepared when it comes to migrating. It can be a daunting task, but just remember to read through all of our great articles on the topic and reach out to us if you have any questions. We hope to hear from you at the AMA360, so get your questions ready for the 23rd!

See you next time  

Need to get in touch?

Contact us