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What are account histories in QuickBooks Online?

Learn what bank registers and account histories are and what you can do with them.

QuickBooks uses account histories to keep track of your transactions based on where they came from. They list all of your transactions and the account's current balance. Your cheque account history is a good example. Imagine your account history as a running history of the account.

Learn how account histories work

Account histories let you dig into the details. You can go into an account history and get a detailed, transaction-level history of the account. This is also where you can make edits to individual transactions. They're usually used by accountants and those who want to review the details. You can:

  • See all the transactions in an account
  • Edit, delete, or void transactions
  • Filter accounts to find specific types of transactions
  • Reconcile individual transactions
  • Review reconciliation adjustments

Note: The terms “bank register” and “account history” refer to the same thing.

Reviewing your account history regularly will help you can catch errors and make your reconciliations much easier. Most accounts have an account history. Here are a few account histories you may want to review:

  • Credit Card
  • Fixed AssetsLong-term Liabilities
  • Other Current Liabilities
  • Non-current liabilitiesOwner's equity

You can't edit your Accounts Receivable or Accounts Payable histories directly.

Learn when to use your account history

There are a few different ways to enter transactions into QuickBooks.

You can create a sales form like an invoice or expense. You can also download transactions directly from your bank. QuickBooks adds downloaded transactions to your account histories once you review them. These are the main methods you'll use every day.

You can also add transactions directly to some account histories. However, this isn't the recommended method. Account histories are for making quick changes when you're reviewing your accounts.

Start reviewing your account histories

Learn how to review your account histories in QuickBooks Online.

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