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Intuit
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Set up and use low stock alerts

Learn how to to add and use low stock alerts in QuickBooks Online.

A reorder point is the minimum quantity of a particular inventory item that you need to restock at any given time. In this article, we'll show you how to add low stock alerts for new/existing items and how to reorder single/multiple products with them.

Note: Reorder Point is only available for companies that track inventory in QuickBooks Online Plus.

Set up a reorder point

Add a low stock alert on a new item.

  1. Go to Settings ⚙️ and select Products and Services.
  2. In the Products and Services screen, select New.
  3. Select Inventory/Stock as Item type then enter all necessary information.
  4. In the Low stock alert field, enter the minimum quantity you want to have on hand.
  5. Select Save and Close.

Add a low stock alert on an existing item.

  1. Go to Settings ⚙️ and select Products and Services.
  2. Find the inventory or stock item on the list.
  3. From the Action column drop-down menu, select Edit.
  4. In the Low stock alert field, enter the minimum quantity you want to have on hand.
  5. Select Save and Close.

Use reorder points

Before you can reorder a product, make sure the Purchase Order feature is turned on. For detailed information about purchase orders, see How do I enable a purchase order?

Reorder a single product

After setting low stock alerts for your inventory items, use the Products and Services list to see what's low or out of stock, and order what you need.

  1. Go to Settings ⚙️ and select Products and Services.
  2. Filter the list as needed:
    • To see which items are running low, select the Low Stock icon. An item is running low when its quantity on hand is either at the reorder point or between the reorder point and one.
    • To see what's out of stock, select Out of Stock icon. A product is out of stock when its quantity on hand is zero or below.
  3. In the Action column, select the drop-down arrow and choose Reorder. This creates a purchase order with the product info filled in.
  4. In the Choose a supplier drop-down, select the desired supplier.
  5. Complete the purchase order. Then send it to your supplier.

Reorder multiple products

If you have similar items that you purchase from different suppliers, you will need to create one purchase order for each supplier.

  1. In the Products and Services screen, select the products you want to reorder.
  2. Select Batch actions and choose Reorder. This creates a single purchase order with the product info filled in.
  3. Complete the purchase order as needed and select Save and send.
  4. Repeat steps 1-3 to create a different purchase order for the next supplier.

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