Record your business miles and vehicle expenses in QuickBooks so you have everything you need to calculate deductions at tax time.
Drivers on your team can use the QuickBooks Online mobile app to their track business miles. The app automatically tracks trips from start to finish. Simply turn on the mobile app and let QuickBooks handle the rest. All you have to do is categorise the trip. Here's how to get started.
There is also a minimum average speed required to activate the auto-tracking feature.
The QuickBooks automatic mileage tracker works by capturing distinct geolocations along your business trip. Once the trip is completed, it will average out the distance travelled over those geolocations and the speed at which the vehicle is moving.
The average speed between your trip's beginning and end must be over 24 km/h to prompt the automatic mileage tracker to record your trip. If your average speed is below 24 km/h, you will notice that your trip hasn't been recorded, and you'll need to manually record your trip.
Refer to Step 3: Track business miles for steps on manually adding a trip into QuickBooks Online.
Step 3: Track business miles
Whenever you start driving, simply take out your mobile device and open QuickBooks Online mobile app. Keep the app open during the trip. It will detect and track the miles from start to finish.
Add a trip manually
Forgot to track a trip? No problem. You can always add trips manually:
- Sign in to QuickBooks Online in a web browser.
- Go to Expenses and select Mileage (Take me there).
- Select Add trip.
- Add the trip date, starting and ending locations, distance, and the purpose.
- Select the vehicle you used.
- Select Save.