Overwriting GST Centre Entries?

Hi SHCC,

Currently, we're unable to edit the amount if the GST center is expecting a refund. If you have not received the GST refund since ATO reduced the next BAS period  or if the amount of the refund does not match the BAS amount, you can still record the payment in the GST center.

You'll have to create a new clearing/holding account in the Chart of account to record the payment.

1. Click on the Accounting tab.
2. Click on Chart of accounts.
3. Click on New.
4. In the Account Type and Detail Type, select Cash and cash equivalents. Give the account a name relevant to you (eg Clearing, or Adjustment Account etc).
5. Click on Save and Close. 

Then, Record a refund under the GST center. To record a GST refund:

1. Select GST on the left hand menu.
2. Under To Pay, click Record Refund.
3. From the account dropdown, select the Clearing or Adjustment account you have created.
4. Click on Save.

This will then record the GST refund and payment in the GST center. 

As always you can reply to this post if you need more help with your BAS. Enjoy the rest of the day

Thanks for that Sheila.

That will remove the transaction from the GST centre but from what I can see still means you still cannot reconcile the ATO Clearing account to zero. The balance of that account will always be wrong. Its sort of just pushing the problem somewhere else?

Regards

Chris

Hi SHCC,

Based on the screenshot you've provided, $934 is an amount payable for Apr-Jun if this is a refund due we may need to unlodge your BAS. Also, the BAS will only show as a refund due if GST paid on purchases is greater than GST paid on sales.

I would suggest as well to contact an accountant for a better advice and see the best way on how to allocate the payment/refund from ATO. 

For your reference, you can check on this article: What to do when BAS amounts look incorrect. 

Let us know if you need further assistance. Have a nice day! 

There is no issue with the amounts or indeed how to allocate them. The issue is with the inability to be able to edit transactions made by the GST Centre, no way to include payments already made. It seems there is no work around on what you would think is a basic function. It sees so simple I must be missing something.

Thanks for your reply, SHCC.

Any amounts show on the amount due or refund due is based on the transactions coded with GST. Once the BAS is marked as lodged that period locks and any changes to transactions within that period are specifically tracked as amendments and will also affect the next BAS lodgement.

You can run a GST Amendment Report to see if there are any transactions added or modified on that period. Also, you can have your BAS unlodged to the relevant period if you wanted these amendments be included into their BAS periods instead of the current period. An accountant user can unlodge a BAS for you or you can contact our support team. 

This is not about the amounts or amendments. 

issue is the GST Center a enter payment/refund is a fixed amount based on the coding. When you record a refund, you cannot account for where, as in this instance , the ATO applied the refund to service an existing liability. The actual amount of the refund is reduced but you cannot edit the refund amount prior to recording. 

is there a way to escalate this issue?

Hi SHCC,

When recording a GST payment you'll be able to enter different amounts as long as the total of it matches with your BAS payment due however for GST refund the amount is fixed. 

For recording purposes, you can record the refund and payment to the ATO in the GST centre. Since these transactions are different from the bank, most users would adjust them through a journal entry. To ensure that it is recorded correctly or allocated on the correct account, it would be best to contact an accountant. 

Don't hesitate to let us know if you need more help. We'll be willing to assist you.