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Lancelot
Level 2
posted
‎December 12, 2022 11:54 AM
last updated ‎December 11, 2022 4:54 PM

Total wages does not include the amount of casual wages in the auto-generated IAS

When I use the GST function in Quickbook Online to automatically generate the IAS report, the amount of total casual wage is not calculated into the total wage amount, whereas the total withholding amount recognizes the related amount. Is the setting error? 

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Best answer December 12, 2022
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IntuitAika
Intuit
Intuit
‎December 12, 2022 12:55 PM

Total wages does not include the amount of casual wages in the auto-generated IAS

Hi Lancelot,

 

Thanks for posting in the Community! Let's check the exported payroll journal and ensure that you have tax codes selected. 

 

To view journal entries associated with payroll:

 

  1. Go to Bookkeeping or Accounting tab and select Chart of accounts.
  2. In the search box, type in the name of the Default Payment account associated with your payroll. By default, this is the Payroll Clearing account.
  3. Select Account history under the Actions column.
  4. You will now be presented with a list of transactions. The transactions marked as Journal under the Type column (2nd column) are payroll journals.
  5. Select the payroll journal you want to open, then select Edit to view the journal entry.


Note: Payroll journals exported to QuickBooks are dated to the date the pay run is paid.

 

The Wage Expense line will need to have a GST code of BAS-W1 for Total salary, wages and other payments, and the PAYG Withholdings Payable line will need have a GST code of BAS-W2 for Amount withheld from payments shown at W1, which will then show within your BAS automatically.

 

For more detailed information, you can check on this article: Reporting PAYG Withholding on BAS and IAS.

 

Feel free to post again if you have any other questions. Have a great day! 

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3 Comments 3
IntuitAika
Intuit
Intuit
‎December 12, 2022 12:55 PM

Total wages does not include the amount of casual wages in the auto-generated IAS

Hi Lancelot,

 

Thanks for posting in the Community! Let's check the exported payroll journal and ensure that you have tax codes selected. 

 

To view journal entries associated with payroll:

 

  1. Go to Bookkeeping or Accounting tab and select Chart of accounts.
  2. In the search box, type in the name of the Default Payment account associated with your payroll. By default, this is the Payroll Clearing account.
  3. Select Account history under the Actions column.
  4. You will now be presented with a list of transactions. The transactions marked as Journal under the Type column (2nd column) are payroll journals.
  5. Select the payroll journal you want to open, then select Edit to view the journal entry.


Note: Payroll journals exported to QuickBooks are dated to the date the pay run is paid.

 

The Wage Expense line will need to have a GST code of BAS-W1 for Total salary, wages and other payments, and the PAYG Withholdings Payable line will need have a GST code of BAS-W2 for Amount withheld from payments shown at W1, which will then show within your BAS automatically.

 

For more detailed information, you can check on this article: Reporting PAYG Withholding on BAS and IAS.

 

Feel free to post again if you have any other questions. Have a great day! 

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Lancelot
Level 2
‎December 12, 2022 01:37 PM

Total wages does not include the amount of casual wages in the auto-generated IAS

Thanks for your kind instruction, Aika

 

I've found the problem is that the journal entry of the casual's payroll does not use the BAS-W1 gst code. (but BAS-W2 applied correctly). Is there any way to make BAS-W1 automatically apply?

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IntuitSheila
Level 8
‎December 12, 2022 02:41 PM

Total wages does not include the amount of casual wages in the auto-generated IAS

Hi Lancelot,

 

Ideally, after a pay run has been finalised the payroll journals exported to QuickBooks Online should have a GST code applied to BAS W1 for wages expense. Can you check your tax rates in the GST center to see if BAS W1 is active on the list? Here's how:

 

  1. Click on the GST tab.
  2. Click on the Settings button.
  3. Click on Edit rates.
  4. Check on the list for BAS-W1 is ON.
  5. If not on the list, click on the small settings icon, and click Include inactive and turn it on.
  6. Moving forward your wage expense should have a BAS-W1 code.

If you wanted to amend the payroll journal you can edit them and apply the code. You can also unlock and refinalise the pay run and check if the payroll journals have applied the BAS W1 code to them.

 

If the issue persists, I'd recommend reaching out to our Customer Care Team. That way, one of our support agents can further check your payroll account in a secure form.

 

Feel free to reply to this thread if you have more questions.

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