QuickBooks HelpQuickBooksHelpIntuit

What are tags and why should I use them?

SOLVEDby QuickBooks253Updated 2 weeks ago

Want to know how tags and groups can help you get better insights from QuickBooks Online? Keep reading! Or just jump right in and get started with tags!

What are tags and groups?

Tags are like labels you can make yourself to keep track of your money however you like. When you group your tags, you can learn more about how your business is doing. This will also allow you to generate reports for your tagged transactions.

What can I tag?

You can tag specific transactions such as invoices or expenses, but not general journal entries, transfers, customers, or items.


For example, let’s say you run an event company. You may want to see how much you earned and spent for each event. Your group and tags would look like this:


Here are detailed steps for how to tag any transaction.

To see and manage your tags, go to Settings and select Tags.


What if I want to use more than one tag from the same group?

You can add as many tags as you like to a transaction. But you can only choose one tag per group.

What’s the difference between tags and categories?

Tags offer greater versatility than tags, allowing you to monitor items according to your preferences without impacting your books

Categories are used on your chart of accounts and by accountants for GST purposes.

What's the difference between tags and classes?

Use classes if you need to group income and expenses for things like job costing, budgeting, or fund accounting. You can also use classes to track specific line items.

Tags track things at the transaction level.

If you want a simple way to track info you care about, use tags.

What’s the difference between tags and locations?

Use locations to track income, expenses, and assets for multiple sites or areas. Locations work well when you need to charge GST based on address.

How do I turn off tags?

  1. Go to Settings ⚙ and select Account and settings.
  2. Select Sales.
  3. In the Sales form content section, turn off Tags, then select Save.
  4. Select Expenses.
  5. In the Bills and expenses section, turn off the Show Tags field on expense and purchase forms, then select Save.
  6. Select Done.
Have any other questions for our team?

If any of your questions were left unanswered, we'd love to hear them!
Pop over to our QuickBooks Community's discussion on invoicing where you can ask your questions, have them answered by qualified QuickBooks Online experts, and hopefully help others with the same questions out in the process.

Was this helpful?

You must sign in to vote, reply, or post
QuickBooks Online EssentialsQuickBooks Online PlusQuickBooks Online Simple Start

Sign in for the best experience

Ask questions, get answers, and join our large community of QuickBooks users.

More like this