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Reclassify or move multiple transactions

by Intuit•6• Updated about 9 hours ago

Need to change more than one transaction at once? In QuickBooks Online Accountant and QuickBooks Online Advanced, you don’t have to edit them one at a time. Edit multiple transactions at once or move them to new accounts with the reclassify tool. 

You can reclassify most transactions, but not all. Some are tied to specific accounts or features.

  • You can’t change the payment account (bank or credit card) for expenses.
  • You can’t change the account or class for inventory adjustments since they’re connected to your inventory shrinkage and asset accounts.
  • You can change the class for invoices, sales receipts, cheques, or bills with items (products or services) on them. However, you can’t change accounts.
  • You can change the expense account for billable expenses, but not the income account for the related income transactions.
  • You can manage your payroll transactions in the Payroll menu.

This video shows the QuickBooks Online Advanced experience, but is useful for the Accountant view experience. Find the specific steps for your account below.

Prerequisites

First, make sure you know which transactions you want to reclassify. There are a few reports you can use to find this information, like the Profit and Loss report.

Follow this link to complete the steps in product. Open this link in a new window

If you want to change the location of your transactions, set up locations for your account.

Reclassify and move transactions

Follow this link to complete the steps in product Open this link in a new window

  1. Go to Settings ⚙ and select Reclassify transactions.
  2. Select Account types  ▼ dropdown.
    • Select Profit and loss to see income and expense accounts. 
    • Select Balance sheet to see your asset, liability, and equity accounts.
  3. Select Find transactions.
  4. Tick the box next to each transaction you want to change.
  5. Select Reclassify.
  6. For the transactions you’re changing, select a new account, class, ‌or location.
    Important: Before you move transactions to Accounts Receivable (A/R) or Accounts Payable (A/P), make sure there's a customer or supplier. Don’t leave these fields blank.
  7. When you’re ready, select Apply.

How does GST reclassification work?

You can reclassify GST by changing the GST codes for specific items. However, the total amount (Gross amount) won't change at the transaction level.

qboa_au-reclassify-transactions_GST

What about GST codes?

You can't reclassify GST codes in the following cases:

  • Transactions marked as Out of Scope at the transaction level. For example, invoices that are set as out of scope at an invoice level can't be reclassified.
  • Transactions with discounts.

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