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Set up Manager/Administrator Email Notifications in QuickBooks Payroll

by Intuit Updated 8 months ago

Email notification settings in QuickBooks Payroll powered by Employment Hero allow you to set up the email notifications that you need and disable the ones you don’t.

It's important to note that notification settings marked with an asterisk (*) are only available to full access users.

  • Email me when an employee that I supervise requests leave
  • Email me when an employee that I supervise cancels their leave request
  • Email me when an employee that I supervise requires approval for a shift swap
  • Email me when an employee that I supervise declines a roster shift
  • Email me when an employee that I supervise is unavailable to work
  • Email me when an employee that I supervise accepts a biddable shift
  • Email me when a biddable shift has not been accepted by the notification cutoff time
  • Email me when an employee that I supervise requests an expense reimbursement
  • Email me when an employee that I supervise cancels their expense reimbursement request
  • Email me when an employee completes the Employee Self Setup process *
  • Email me when a Manager initiates the Employee Self Setup process *
  • Email me when a Pay Run Task is created *
  • Email me when there is a Lodgement error *
  • Email me when an employee that I supervise acknowledges a document
  • Email me when an employee that I supervise updates their qualification
  • Email me when a pay event is approved or rejected *
  • Email me when an employee that I supervise changes their personal details
  • Email me when an employee that I supervise changes their bank account details *
  • Email me when an employee that I supervise changes their super fund details *
  • Email me when an employee that I supervise uploads a document that is deemed to be malicious
  • Send me a daily reminder email:
    • Include pending leave requests
    • Include pending timesheets
    • Include pending expense reimbursement requests
    • Include pending shifts
    • Include pending shift swaps
    • Include pending biddable shifts

If you select the daily reminder email setting, you are then required to specify which day(s) and at what time you would like to receive the notification email.

Before you start

These settings are available for both full access and restricted users, and are configured for each business individually. Restricted users will only see the settings applicable based on their permissions. For more information on user permissions, see our guide on managing users in QuickBooks Payroll.

Access and enable 'my notifications'

Full access users can navigate to notification settings by following these steps:

  1. Select your User Name (usually located next to the search bar)
  2. Select My Notifications from the drop down
  1. Select Manage notifications from within the Quick access box

Content sourced from Employment Hero.

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