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Intuit
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Getting Started with QuickBooks Payroll

Once you’ve signed up for QuickBooks, it’s time to get connected to Payroll. Below you will find a few easy guides to not only turning on and setting up your payroll but also configuring your account to be STP compliant.

This is just a quick guide to setting up, refer to the links below each topic for more information!

Turn on Payroll

  1. Select Employees from the left hand menu 
  2. Select Sign up for KeyPay
    1. Enter your Business Details
    2. Enter your Contact Details
    3. Enter your Payroll Details, i.e. work hours, pay schedule, and industry.
  3. Select Sign Up

Your payroll has now been turned on.

Adding an Employee

  1. Select Employees from the left hand menu
  2. Select Add Employees
  3. Enter the Employee Personal Details, then select Next
  4. Enter Employment Details, i.e. start date, pay rate, etc., then select Next
  5. Enter Bank Details and Account Type for the Employee, then select Next
  6. Enter Tax File Declaration Information
  7. Select Done

Need more help with adding an employee? How to set up an employee in QuickBooks Payroll

How to set up Single Touch Payroll  

  1. Select Employees from the left hand menu
  2. Select the Payroll Settings tab
  3. Select ATO Settings
  4. Select the Electronic Lodgement & STP tab
  5. Contact the ATO on 1300 852 232 and provide them with your Software Provider and Software ID.

Note: Additionally if required the software provider ABN is 70 154 693 955.

  1. Select Enable Electronic Lodgement
  2. Select Enable Single Touch Payroll then select Confirm

Need more help with adding an employee? How to enable Single Touch Payroll?

Creating and Completing a Pay Run

  1. Select Employees from the left hand menu 
  2. Select New Pay Run 
  3. Choose the Pay Schedule 
  4. Edit the Pay Period Ending and the Date Pay Run will be paid  
  5. Select Create
  6. Select Pay Run Actions then Add Employees
  7. Select the name of the Employee to expand the Pay Run Details
  8. Add different types of Pay Types (e.g. Allowances, Leave Adjustments etc) by selecting Action
  9. Select Finalise Pay Run
    1. Select whether you would like to Lodge Pay Run with ATO and when to Publish Pay Slips
  10. Select Finalise to confirm

That’s it, those are the four basic steps that need to be completed in order to create and complete a pay run that is STP compliant. There are many other items to configure depending on your industry, your employees, and other ATO requirements, such as:

Take a look at the full guide on getting started here: QuickBooks Online Payroll Getting Started Guide

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