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Level 1

Deposit invoice

Dont know how to do it correctly

If I have a quote approved, I usually get a deposit prior to starting. 

I convert quote to invoice but have to change invoice to a  deposit amount. 

Then when job done send another invoice with balance due. 


I have the deposit box thing but can't work out how ir all works 


Just want to convert quote to a deposit invoice that also shows remaining balance due when done. 

Then be able to send final invoice showing full amount less deposit amount =...

1 Comment 1
QuickBooks Team

Deposit invoice

Let's work together to fix this issue, Benmetal.


In QuickBooks Online (QBO), you can add deposits to customer invoices, reducing the total amount and calculating the balance due. However, applying deposits to quote is unavailable.


Since the deposit box already shows in your invoice section, I can help you how to apply it.


To add a deposit to an invoice:


  1. Go to the Sales menu and select Invoices.
  2. Find the invoice you want to add a deposit, then click Edit.
  3. Enter the amount in the Deposit field.
  4. From the Deposit to drop-down arrow, select Undeposited funds.
  5. Hit Save and Close.


To record the deposit, you can follow the procedures in this article under Step 2Combine transactions in QuickBooks with a bank deposit.


After that, run the Deposit Detail report. It'll show the list of all your recorded bank deposits. You can select each transaction to view more information.


Here's how:


  1. Go to the Reports menu.
  2. In the search bar, type Deposit Detail.


Furthermore, visit this link to personalise your data. It'll get the most out of your financial reports: Customise report.


In addition, here are some other helpful articles about working with deposits and partial payments in QuickBooks: 



Feel free to return to the Community for more assistance with this process, and keep me updated on your progress. I'm committed to ensuring your success!