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Intuit
12 helpful votes

Email or print multiple invoices and sales forms

Learn how to email or print multiple invoices, sales receipts, estimates, and other sales forms.

You can save time and print or email multiple sales forms as a batch instead of one at a time.

Email or print multiple sales forms now

To send multiple invoices or sales receipts now:

  1. Select the Sales menu. Then select the All Sales tab.
  2. Select the checkboxes for the transactions you want to email or print. You can also select the Filter drop-down and filter by transaction type, status, date, or customer.
  3. Select Batch actions and then choose Print transactions or Send transactions.

Email or print multiple sales forms later

If you want to email or print sales forms later, mark them as your working on them. This makes the form easy to find when you're ready to email or print.

Step 1: Mark sales forms to email or print later

While you're working a transaction form:

  • Select Send later to email it later.
  • Select Print or Preview and then Print later to print it later.

When you're finished, select Save to close the transaction. Don't select Save and Send.

Step 2: Filter to batch print or email

After you’ve marked your forms to print or email, filter your sales list:

  1. Select the Sales menu. Then select the All Sales tab.
  2. Select the Filter drop-down menu.
  3. From the Delivery Method drop-down menu, select either Send later or Print later.
  4. Select the checkboxes for the transactions you want to email or print. To mark them all, select the checkbox at the top of the list.
  5.  Print transactions  Send transactions 
 Tip: Want to make sure you emailed a form?
  1. Go to the Sales menu. Then select the Customers tab.
  2. Search for and open the customer profile you want to check.
  3. Open the transaction from the list.

If you see the Last Delivery message, QuickBooks sent the email.

If you don't see the message, you still need to email the form.

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