
Record invoice payments
by Intuit•46• Updated 2 days ago
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Learn how to record invoice payments in QuickBooks Online.
Record invoice payments from your customers. This helps you keep track of any remaining balances of your customers.
With QuickBooks Payments, you can see when customers view and pay invoices, and get an up-to-date picture of your cash flow to make smarter financial decisions.
Record invoice payments in QuickBooks Online
Note: These steps apply to the new version of Receive payment.
- Go to + New and select Receive payment.
- From the Customer ▼ dropdown, select a customer or select + Add new to create a new customer.
- From the Payment method ▼ dropdown, select the payment method or select + Add new to add a new payment method.
- From the Deposit To ▼ dropdown, select the account to put the payment into.
Note: The Deposit To ▼ dropdown doesn't appear if you use a merchant account to process payments. - In the Amount received field, enter the payment amount. Payments can be full or partial.
- In the Outstanding Transactions section, tick the box for the invoices you're recording the payment for.
- If you select only one invoice, the amount received appears in the Payment column and in the Amount to Apply.
- If you select several invoices, their open balance also appears in the Payment column. This may exceed the amount you have in the Amount received field. You can adjust the amounts in the Payment column to show the amount received.
- The Amount received field shows the total amount from the Payment column. Any difference between the amount to apply and the amount received, shows as the amount to credit. Learn how to apply credits to customers.
- Select Save and close.
To see the remaining balance for the customer:
Follow this link to complete the steps in product.
- Find and open the Customer Balance Summary report.
- Select Run report.
- Review the customer's open balance in the Total column.
Note: When you record partial payments, QuickBooks applies the payment to the invoice line items in order. Additional payments apply to the next line items until the payment is complete.
Record several invoice payments in a single deposit
You can use the Undeposited Funds account to record several payments in QuickBooks. This allows you to combine those payments into one deposit transaction.
Note: Do this only if your bank combines several payments into one deposit.
Have any other questions for our team? If any of your questions were left unanswered, we'd love to hear them! Pop over to our QuickBooks Community's discussion on invoicing where you can ask your questions, have them answered by qualified QuickBooks Online experts, and hopefully help others with the same questions out in the process. |
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