Approve, unapprove, and reject timesheets for QuickBooks Time

In this article, you'll learn how to:

• Approve timesheets
• Unapprove or reject timesheets
• Add a timesheet using the approvals report
• Edit or delete a timesheet using the approvals report

Approve timesheets

Note: If you want to give your team members permission to submit their time for approval, set this up in QuickBooks Time. 

1. Go to Approvals.
   1. If you want to change the total hours worked format from decimal to HH:MM (hours and minutes), select HH:MM.
2. Select the report dates, team members, and select Run Report.
3. Select either Select all unapproved, or select individual team members.
4. Select Approve Selected.
5. Alternatively, select Approve next to the team member's name individually.

Note: Approving the displayed hours approves and locks all time data up to and including the chosen report dates.

Unapprove or reject timesheets

1. Go to Approvals.
2. Select the report dates, team members, and select Run Report.
3. To reject and unlock the team member's timesheet, select Reject.

Note: Rejecting the displayed hours unlocks all hours from the present back to and including the displayed report dates.

Add a timesheet using the approvals report

1. Go to Approvals.
2. Select the report dates, team members, and select Run Report.
3. At the right under the hours, select view details.
4. On the left, select Add timesheet.
5. In the Timesheet Editor, enter the information, and select Save.

Note: The date range must be in the "unapproved" state to add more time.

Edit or delete a timesheet using the approvals report

1. Go to Approvals.
2. Select the report dates, team members, and select Run Report.
3. At the right, under the hours, select view details.
4. Do one of the following:
   • To edit: Select Edit , make the changes, and then Save.
   • To delete: Select Delete , then Delete again to confirm.

Note: A timesheet must be in the "unapproved" state to edit or delete the time.