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Noren
Level 1

Apply Voucher to Invoice

Hi there,

I am trying to figure the best way to apply the creative voucher given out by local Gov. Customer applies for the voucher ($100) and then gives it to us.

 

1) How do I categorize on their invoice to show that they pay $100 less.

2) I then claim the $100 from the local Gov, how should I account for that?

 

Thanks in advance.

Solved
Best answer September 01, 2020

Best Answers
Steven_Product Champion
QuickBooks Team

Apply Voucher to Invoice

Hi Noren, 

 

If you are looking to attach a voucher or discount to a customers future invoice a good option to consider is the Adjustment Note option. This item would allow you to apply a discounted amount to an existing or future invoices that reduce the amount needed to pay by the customer. 

 

In an example scenario it would be applied as:

  1. My customer has a $200 invoice, but during that time they were able to claim the $100 off a voucher provided by my business, but how do I record this?
  2. Select the + New option and then select the Adjustment Note below the Customers column.
  3. Select the Customer and make sure that the Adjustment Note Date date range falls after the invoice was created.
  4. Check that the Customer is attached to the adjustment note in the top customer field.  
  5. You can either use the existing product/service you are refunding or you could create a product or service called 'Voucher' which can follow the steps here.
  6. Select Save & Close.

To then apply the adjustment note to the invoice: 

 

  1. Select the Invoice that you want to apply the Adjustment Note against.
  2. In the top right select Receive Payment, then scroll down to select the Adjustment Note that you are wanting to apply to the invoice
  3. Verify that the total to pay (if any) is correct after applying the Adjustment Note then click Save.

The end result would be that your Accounts Receivable would show the adjustment note or 'voucher' of the transaction as an expense to the business. When it comes to the other side of the scenario on how you wish to claim the $100 from your local government, it is difficult for us as we are not trained accountant's and would not know which claim would be right for the business. Whilst it may be as simple as creating bank deposit of $100 and creating a journal entry to track the funds back to the creative voucher, it would be best to consult with a bookkeeper or accountant who can advise how you should account for this claim being recorded in your business. 

 

Thanks,

 

-Steven

 

View solution in original post

2 Comments 2
Steven_Product Champion
QuickBooks Team

Apply Voucher to Invoice

Hi Noren, 

 

If you are looking to attach a voucher or discount to a customers future invoice a good option to consider is the Adjustment Note option. This item would allow you to apply a discounted amount to an existing or future invoices that reduce the amount needed to pay by the customer. 

 

In an example scenario it would be applied as:

  1. My customer has a $200 invoice, but during that time they were able to claim the $100 off a voucher provided by my business, but how do I record this?
  2. Select the + New option and then select the Adjustment Note below the Customers column.
  3. Select the Customer and make sure that the Adjustment Note Date date range falls after the invoice was created.
  4. Check that the Customer is attached to the adjustment note in the top customer field.  
  5. You can either use the existing product/service you are refunding or you could create a product or service called 'Voucher' which can follow the steps here.
  6. Select Save & Close.

To then apply the adjustment note to the invoice: 

 

  1. Select the Invoice that you want to apply the Adjustment Note against.
  2. In the top right select Receive Payment, then scroll down to select the Adjustment Note that you are wanting to apply to the invoice
  3. Verify that the total to pay (if any) is correct after applying the Adjustment Note then click Save.

The end result would be that your Accounts Receivable would show the adjustment note or 'voucher' of the transaction as an expense to the business. When it comes to the other side of the scenario on how you wish to claim the $100 from your local government, it is difficult for us as we are not trained accountant's and would not know which claim would be right for the business. Whilst it may be as simple as creating bank deposit of $100 and creating a journal entry to track the funds back to the creative voucher, it would be best to consult with a bookkeeper or accountant who can advise how you should account for this claim being recorded in your business. 

 

Thanks,

 

-Steven

 

View solution in original post

Noren
Level 1

Apply Voucher to Invoice

Thanks Steven for the detailed explanation.

 

Cheers,

-Noren