Hi there, We had a public holiday last week and our employees will be paid. I can't work out how to add a line in the timesheets specifically for the public holiday? HELP
To add in Public Holidays for your employee's PayRuns there are a couple options you can go with to get this done.
Please note: If employees are salaried employees and get the same pay each week regardless of Public holidays worked or not worked, there is no need in separating out the earnings to show hours worked against Public Holidays. You can just process their hours as normal.
If you need to separate earnings for Public Holidays, you have a few options depending on your payroll plan:
On the Standard Payroll Plan (no rule sets), you can use a Work Type, and this work type can be configured to pay against whatever pay category you need.
This could apply to employees not working on a Public Holiday, and you want to use a 'Public Holiday not worked' pay category, or you might want to use a 'Public Holiday worked' work type to map to a pay category with a penalty rate. As long as the employee uses that work type, the system will change the pay category for the Public Holiday. This can set up by the following steps:
Once in your Employees tab, select Payroll Settings
Under the Pay Conditions tab, you want to select Work Types
If one's not already available, you can create one Public Holiday, have it automatically enabled for employee's and map it to their Pay Category and/or Leave Category, but that's up to you.
Then scroll down and hit Save.
This way when you go to create your Timesheet you can select the drop down selection of Work Types, and select your newly created Public Holiday. This way on the Payrun the timesheet imported will already assign those hours as attributed to hours worked or unworked for the public holiday.
If you are on the Advanced Payroll Plan (with rule sets) you can set up a rule set to pay different conditions for the Public Holiday which you can the steps by clicking here.
If interested, you could look into changing your plan to QuickBooks Advanced Payroll which would allow you to automate public holidays so that the pay run automatically assigns public holidays rates and public holiday conditions to a particular employee. For more info please click here on how to make the switch.