Firstly, if you have already lodged a Finalisation Event, you should lodge an Amended Finalisation to report any changes you need to make - see here for steps to do so.
If you have sent through your finalisation but have since used an Update Event/Earnings Reset to unmark the employees as 'Is Final', this will 'unfinalise' the employee; however, you may see that on future pay events the employees' earnings will default to 0 instead of showing the YTD totals. In this situation, you will need to also 'un-finalise' their pay schedules. Pay events are linked to the employee's default pay schedules; in other words, creating the Update Event and unmarking 'Is Final' will reactivate the employee, but you will also need to reactivate the schedule. There are two different ways to do so:
Create and Lodge an Ad Hoc Pay Run
- Click Employees tab, then select Payroll Settings and select Pay Schedules.
- Click +Add. Name it "Ad Hoc" or something similar and select the frequency you wish to amend, set included employees to 'None', then Save.
- Create a pay run using the Ad Hoc schedule. Using Pay Run Actions > Add Employee, add the impacted employees into the pay run.
- Click on an employee's name and select Actions, then Add Earnings. Enter in a earnings line with 1 unit and $0 rate. In the 'Notes' section of the earnings line, enter a note (eg 'adjustment' or so on), then click Save. You must add a note or the pay run will not have the desired effect. Repeat for all employees, then finalise and lodge the pay run as normal.
OR
Lodge an Existing Pay Run
- If you have any existing pay runs using the employees' default schedule that have not yet been lodged with the ATO, open the pay run and follow the prompts to lodge with the ATO.
Either of these methods will 'reactivate' the employee's default pay schedule. Once this is done, you can make any amendments, lodge any other newly created pay runs or lodge a Finalisation Event without seeing their earnings default to 0.
-Kass
