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Bev_Legacy
Level 1

How to add page numbers to a custom invoice template

How can I add a current page number and a total of pages to the bottom of my custom invoice templates?

For example:

Page 1 of 3

 

Also is there a way for every page to have the information from the first page?  All pages after page 1 are missing all information to tie it to the first page.

6 Comments 6
AlexV
QuickBooks Team

How to add page numbers to a custom invoice template

Good day, Bev_Legacy.

 

Thanks for reaching out to us! 

 

Though we can customise the invoice templates in QuickBooks Online, we're unable to add page numbers to it. Also, the company details on the first page won't be added on the next pages since it's just a continuation of the first one.

 

You can always visit our QuickBooks Help page if you need articles to help you in managing your business.

 

I'll be here if you have additional questions. Wishing you all the best!

Bev_Legacy
Level 1

How to add page numbers to a custom invoice template

This is a serious issue with auditing.  There is no way for the second page to be recognised as belonging to anything at all.  Accounts payable departments are rejecting my invoices.  Can something be done at all?

Steven_Product Champion
QuickBooks Team

How to add page numbers to a custom invoice template

I understand it is not ideal and our team is always working to improve the software's current features. Your feedback is valuable to us and I'd encourage you to submit this to us through the company file so our product engineers are aware it is a feature you would like to see. Please see the steps below to share your thoughts with us regarding our Custom Form Styles:

 

  1. Select the Gear icon at the top, then Feedback.
  2. Enter your comments or product suggestions then select Next.
  3. You'll be provided a list of suggested Help articles related to your comment. You can read through them or select Skip and send message.
  4. From the drop-down, choose the appropriate category, then select Send message.

 

-Steven

Bev_Legacy
Level 1

How to add page numbers to a custom invoice template

Thank you for the instructions on how to provide feedback but is there a solution at all for now that can help me get my invoices approved and paid?  They are rejecting them because there is nothing tying the second page to the first page at all.

RaymondJayO
Moderator

How to add page numbers to a custom invoice template

Hello there, @Bev_Legacy

 

I know how important it is to tie your second page to the first one, as this helps your invoices be approved and get paid. I"m here to provide the alternative methods to help achieve your goal. 

 

I'd suggest using the Airy new template since it allows you to add page numbers to a custom invoice. Just go back to the Design tab from the Custom Form Styles page (see the screenshot below). 

 

Here's how it looks like after using the Airy new template on your invoices: 

 

For your second concern, I recommend utilizing our QBO EZ Map Fields Catalog so you'll have the information on every page of the invoice. To start fresh, use our samples and copy the details from the first one to the succeeding pages. The screenshot below serves as your visual guide.

 

After that, map your DOCX template fields correctly. Then, save and upload it to the program. Make sure to turn on the Import Styles feature from the QuickBooks Labs page. For the detailed instructions, see this article's Import your custom form style section. 

 

Once your customer pays the invoice, use the Receive Payment feature from the + New menu to record it. That way, we can ensure your customer balances are up to date in QBO. 

 

Please know that the Community and I will always here to help if you need anything else. Take care always, @Bev_Legacy

mendelowens
Level 1

How to add page numbers to a custom invoice template

1. Not. Responsive.

2. Why don't the software devs pay attention to user feedback?

3. What is so difficult about allowing Users to select whether page numbers show up on the invoices? This has been common in most software since the 1980s. In the year 2022, it is remarkable that Intuit still considers adding page numbers to be a "feature", rather than the blatant fact that not having it is a "bug".