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Level 1

QBO expense submission

Does anyone know of a way to turn OFF the expense submission notification emails when an employee submits an expense for review?

3 Comments 3
Level 8

QBO expense submission

Welcome to the Community, Tandrus!


Let me guide you on how to turn of your notifications when an expense is submitted by an employee in your payroll account. Here's how:


  1. Log in to QuickBooks Online account.
  2. Click on the Employees tab.
  3. Click on the drop down arrow next to Manage Employees.
  4. Select Notifications.
  5. Untick the fields of the expense notification you wanted to turn off.
  6. Click on Save.

Please note that each staff needs to untick this option once they logged into their account. For more information, you can check on this article: Manager/Administrator Email Notification Configuration.


Post again in the Community if you have further concerns. I am around to help you.

Level 1

QBO expense submission

Thank you for the response-- but what if they are set up as vendors.  I'm not seeing a similar process to do the same for vendors.

QuickBooks Team

QBO expense submission

Hello, Tandrus. Thank you for adding additional information about your concern in turning off the expense submission notification that are set up as vendors in QuickBooks Online (QBO). We're here to share additional details to clarify things for you.


We understand the importance of having the feature to turn off the expense submission notifications that are set up as vendors in QBO. However, it is unavailable since only the employee can send an expense for review. At this time, you can only turn off expense submission notification emails for employees.


Additionally, if you want to manage employees' timesheets, apply for leave, view leave balances, and enter expenses in the future, feel free to check these articles below:



Feel free to drop a comment below if you have any other questions. We'll be here for you, Tandrus. Have a great day!