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Intuit

How do I back pay JobKeeper payments?

 
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Best answer April 23, 2020

Best Answers
Intuit

How do I back pay JobKeeper payments?

If your employees' gross earnings were less than $1500 in pay runs already processed:

In the next pay run:  

  1. Pay employees their usual earnings, using their "usual" pay category
  2. Select the Actions  button and choose Add earnings
  3. Select the JOBKEEPER-TOPUP pay category
  4. Enter 1 into the  Units field and the $ amount required to top up earnings to $1500 (or equivalent for your pay schedule) into the Rate field for this pay period (you can add a note to the notes field to explain this is topping up this pay period's earnings)
  5. Select the Actions  button and choose Add earnings
  6. Select the JOBKEEPER-TOPUP pay category again
  7. Enter 1 into the  Units field and the $ amount required to top up earnings from previous pay run/s to $1500 (or equivalent for your pay schedule) into the Rate field again, add a note to the notes field to explain this is topping earnings from previous pay runs)
  8. Select the Actions  button and choose Add earnings
  9. Select the JOBKEEPER-START-FN## pay category you've created according to the instructions (found here)
  10. Enter 1 into the  Units field and 0.01 into the Rate field

When you finalise and lodge this pay run the employee will have been paid $1500 per fortnight for each of the fortnights you are claiming the JobKeeper payment for and the ATO will be advised that you're claiming the subsidy from whatever fortnight you choose when you created the START-FN## pay category.

 

If your employees' gross earnings were $1500 or MORE in pay runs already processed:

 

If your eligible employees' earnings did not a require top-up, (e.g. they were paid $1500 (or equivalent) or more in pay runs already processed with paid dates on or after 30/3/20 then you don't need to do anything about the earnings themselves you just need to notify the ATO from which fortnight the subsidy is to be reimbursed to the employer for the eligible employee - and you can do this in the next pay run, follow these steps: 

 

  1. Select the Actions  button and choose Add earnings
  2. Select the JOBKEEPER-START-FN## pay category you've created according to the instructions (found here)
  3. Enter 1 into the  Units field and 0.01 into the Rate field 

When you finalise and lodge this pay run the employee he ATO will be advised that you're claiming the subsidy from whatever fortnight you choose when you created the START-FN## pay category.

View solution in original post

10 Comments
Intuit

How do I back pay JobKeeper payments?

If your employees' gross earnings were less than $1500 in pay runs already processed:

In the next pay run:  

  1. Pay employees their usual earnings, using their "usual" pay category
  2. Select the Actions  button and choose Add earnings
  3. Select the JOBKEEPER-TOPUP pay category
  4. Enter 1 into the  Units field and the $ amount required to top up earnings to $1500 (or equivalent for your pay schedule) into the Rate field for this pay period (you can add a note to the notes field to explain this is topping up this pay period's earnings)
  5. Select the Actions  button and choose Add earnings
  6. Select the JOBKEEPER-TOPUP pay category again
  7. Enter 1 into the  Units field and the $ amount required to top up earnings from previous pay run/s to $1500 (or equivalent for your pay schedule) into the Rate field again, add a note to the notes field to explain this is topping earnings from previous pay runs)
  8. Select the Actions  button and choose Add earnings
  9. Select the JOBKEEPER-START-FN## pay category you've created according to the instructions (found here)
  10. Enter 1 into the  Units field and 0.01 into the Rate field

When you finalise and lodge this pay run the employee will have been paid $1500 per fortnight for each of the fortnights you are claiming the JobKeeper payment for and the ATO will be advised that you're claiming the subsidy from whatever fortnight you choose when you created the START-FN## pay category.

 

If your employees' gross earnings were $1500 or MORE in pay runs already processed:

 

If your eligible employees' earnings did not a require top-up, (e.g. they were paid $1500 (or equivalent) or more in pay runs already processed with paid dates on or after 30/3/20 then you don't need to do anything about the earnings themselves you just need to notify the ATO from which fortnight the subsidy is to be reimbursed to the employer for the eligible employee - and you can do this in the next pay run, follow these steps: 

 

  1. Select the Actions  button and choose Add earnings
  2. Select the JOBKEEPER-START-FN## pay category you've created according to the instructions (found here)
  3. Enter 1 into the  Units field and 0.01 into the Rate field 

When you finalise and lodge this pay run the employee he ATO will be advised that you're claiming the subsidy from whatever fortnight you choose when you created the START-FN## pay category.

View solution in original post

Level 1

How do I back pay JobKeeper payments?

 

dragon.JPG Thanks Chris!

Level 1

How do I back pay JobKeeper payments?

Hi,

I've already Finalised and Submitted FN01 and also FN02 (start of the FN02, being WK end 19th April. 

I dont' need to top my staff's wage up but I do need to add in FN01 & FN02. I've Unlocked these payruns and edited them. I can seem to see where I Re-Lodge these Payruns to ATO. Hoping you could help me with this please. 

Thank you

Moderator

How do I back pay JobKeeper payments?

Hi Liz01,

 

Firstly, can I please clarify that you are entering in the categories FN01 and FN02 for different employees in these payruns? You only need to use the FN Start category once per eligible employee, based off the date you first paid them the JobKeeper payment. So, if you started paying JobKeeper in FN01 and include this in the payrun, you don't then need to put FN02 in the following payrun unless you are marking the beginning payment for a different employee

 

Secondly, to lodge these amended payruns, you will need to create what's known as an Update Event - this will bring through the new information to the ATO.

 

  1. Select Employees from the left-hand menu.
  2. Select the Reports tab.
  3. Select Single Touch Payroll (found under the ATO Reporting column).
  4. Select the Create Update Event button.
  5. Select the appropriate Financial Year and Pay Schedule, then select Create.
  6. Follow the prompts to Lodge with ATO.

Let us know if the comments below if you have any more questions!

Level 1

How do I back pay JobKeeper payments?

HELP!!!

If the job keeper payments have been lodged with the ATO but they are wrong how do we fix them? I hadn't lodge any of them but just notice the 'other person' that handles the pay run has lodged all them without asking me if it was ok and they are all wrong!! They have added the “JOBKEEPER-START-FNxx”  for each fortnight when it only needed to be added once per employee at the very start. Can I go into the lodged payruns and change them so the first one is right and delete the “JOBKEEPER-START-FNxx” that shouldn't be there?? This is so confusing and I wanted to make sure they were all correct before they were lodged now they have been lodged and its all messed up!! I really don't need any hold ups with payments coming in!! 

QuickBooks Team

How do I back pay JobKeeper payments?

Hi kp911, 

 

Yes, you can go back in to the pay runs and unlock them for editing. Once you've updated your pay runs you will need to create an Update Event for STP: 

 

  • Navigate to Employees > Reports 
  • Select Single Touch Payroll under ATO Reporting 
  • Create Update Event 
  • Select the applicable Financial Year and Pay Schedule and Create 

If you have any other errors or concerns with processing the JobKeeper payments please see here

 

-Rebecca 

Level 1

How do I back pay JobKeeper payments?

I have processed payrun for this week (w/e 29/4). Checking the ATO req I see I should have paid a JobKeeper top up in w/e 1/4/20. Can I do a separate pay run just with top up payment for the 4 out of 8 employees affected (with the nite saying top up of previous period)or do I need to amend the pay run for today (already lodged and already bank transferred). 

Level 1

How do I back pay JobKeeper payments?

Sorry different question - what do we use for subsequent fortnight’s Pay category ?? 

ie Jobkeeper start FN02 for last payroll for when it started 

 

what description do you use for ongoing pays until it finishes ??? 

Content Creator

How do I back pay JobKeeper payments?

Hi Murph,

 

You can unlock and amend the existing payrun if you prefer, then lodge this with the ATO via an Update Event - this will still bring through the correct information. However if you refer to this article on resolving JobKeeper errors, go to the section 'Claiming JobKeeper payments for eligible employees but not paying/topping up eligible employees to a minimum of $1500 per fortnight' and it will walk you through creating creating a separate payrun for these TopUp amounts from prior periods.

 

-Kass

Content Creator

How do I back pay JobKeeper payments?

Hi Rosey2,

 

According to the ATO, you only need to report the Fortnight Start category once per eligible employee to advise of when the payments began. For subsequent payruns, you use the TopUp category to record any amounts being paid by JobKeeper. You can refer to 'How to complete a pay run for employees under JobKeeper' in this article for more information. 

 

-Kass