When an employee is setup to be paid a certain number of hours by default (via their Pay Run Defaults page) these hours will appear automatically in the pay run.
If the employee is paid on a monthly basis and so their hours automatically display in the pay run as 91 hours. The 91 hours is determined by multiplying the employee's standard weekly hours by 4.33333 (being the average number of weeks in a month over an annual period).
If the employee was paid on a weekly basis the hours in the pay run will automatically display as 21 (21 hours per week x 1 week).
If the employee was paid on a fortnightly basis, the hours in the pay run will automatically display as 42 (21 hours per week x 2 weeks).
To have a better illustration of how hours are calculated depending on the pay schedule of your employee, please check on this article link: https://support.yourpayroll.com.au/hc/en-au/articles/360000421695-Pay-runs-Paying-employee-pro-rata-...
I hope this helps. Leave a comment if you have any other questions.
I am not the original questioner, but I have a question about this too.
It doesn't relate to the answer that you gave, which is a different situation.
When my employees get their payslip, at the top left hand side is the Business Name and ABN and the dates that the payslip starts/ends/is paid. Then their Job Title, Base Pay Rate and then an entry called:
That entry is what I have a question about. How is it calculated? Because I thought it would be a summation of the hours worked for that particular payslip, but it is not. It is always much higher than I expected.
Can you please advise as this is causing my employees some confusion and I am unable to understand or to fix it?
Thank you for visiting Quickbooks Community.
The employee's pay is basically a copy of the standard work hours set up in their Pay Run Defaults screen. This article explains how pro-rata hours are calculated in a pay run, dependent on whether an employee has basic or advanced standard work hours set up by default in their settings. Pay runs: Paying employee pro-rata hours based on their start/termination date – Payroll Support (AU...yourpayroll.com.au)
For further assistance, we'd highly suggest you contacting our QuickBooks Online Support via Chat or Phone Support Hotline on this link: https://quickbooks.intuit.com/au/.
I hope this helps . Thanks for stopping by.