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Intuit

How to create an Ad hoc pay run

Creating an 'Ad hoc' pay run is as simple as ticking a box when creating a pay run.  You can use the usual pay schedule or you can create a new pay schedule called Ad Hoc.  Using a separate pay schedule will help it stand out from the other regularly processed pay runs on your Pay Runs tab.

Whichever pay schedule you there are two options for adding employees:

  • Manually add employees to this pay run: This option will create an empty pay run with no employees. You can then add the required employees.
  • Create pay run with empty pays: This option will create a pay run which will include all of the employees linked to that pay schedule, but there will be no earnings populated for any of the employees.

Note: Selecting either of the above options will remove the Import Timesheets options.

Manually add employees to this pay run

 

  1. Select Employees from the left-hand menu, then select New Pay Run  
  2. Select the Pay Schedule 
  3. Enter the Pay period ending and Date pay run will be paid dates
  4. Tick Manually add employees to this pay run, then select Create
  5. Select Pay run actions and choose Add Employees
  6. Enter the name of the employee you wish to add then select Add Employee
  7. Repeated this step for any additional employees you wish to add then select Close
  8. Adjust the employees pay as necessary then select Finalise Pay Run

 

Note: You can edit an employee’s pay simply select their name and make the adjustments, you can add or make adjustments by selectin Actions

Create pay run with empty pays

  1. Select Employees from the left-hand menu, then select New Pay Run  
  2. Select the Pay Schedule 
  3. Enter the Pay period ending and Date pay run will be paid dates
  4. Tick Create pay run with empty pays, then select Create 
  5. Select the Employee you wish to add an earnings for 
  6. Select Actions and choose the appropriate option 
  7. Continue this process, then when you’re done select Finalise Pay Run

Note: Any employees that did appear in the pay run but did not have a payment processed will drop off the pay run once is finalised.

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