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Intuit

I pay my employees weekly or monthly how do I set up JobKeeper?

 
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Best answer April 16, 2020

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Intuit

I pay my employees weekly or monthly how do I set up JobKeeper?

For weekly pay runs:

  • The JobKeeper payments would calculate to $750 per week.
  • Use the same logic when setting up the JOBKEEPER-START-FNXX and JOBKEEPER-FNISH-FNXX e.g. depending on when the pay run fall falls. (see here for instructions)
  • The  JOBKEEPER-TOPUP pay category is set up the same way.

For monthly pay runs:

The JobKeeper payments would calculate to either:

a)$3250 per month or

b) $3000 per month for March-July and $4500 per month for August

Notes: 

  • Either way you choose, the ATO will reimburse you based on method a).
  • Even if you average out the payment, use method (b), you will not be out of pocket overall because you’ll be reimbursed the exact same amount as you'll have paid the employee. If you don’t want to be out of pocket the $250 leading up to August then you should just pay the employee as per ATO reimbursement method (a).

No matter what pay schedule you use:

  • Be sure you carefully follow the pay category naming convention outlined by the ATO, ie. JOBKEEPER-TOPUP, if topping up your monthly paid employee/s
  • Still set up and apply the appropriate "fortnightly" pay category to let the ATO which fortnight you commenced and finished paying the employee/s, ie. JOBKEEPER-START-FNXX and JOBKEEPER-FNISH-FNXX - it's the name on the pay category that's informing the ATO, not the dates on or length of the pay period it's reported in.

For full instructions see: https://quickbooks.intuit.com/learn-support/en-au/help-articles/set-up-and-manage-jobkeeper-payments...

View solution in original post

9 Comments 9
Highlighted
Intuit

I pay my employees weekly or monthly how do I set up JobKeeper?

For weekly pay runs:

  • The JobKeeper payments would calculate to $750 per week.
  • Use the same logic when setting up the JOBKEEPER-START-FNXX and JOBKEEPER-FNISH-FNXX e.g. depending on when the pay run fall falls. (see here for instructions)
  • The  JOBKEEPER-TOPUP pay category is set up the same way.

For monthly pay runs:

The JobKeeper payments would calculate to either:

a)$3250 per month or

b) $3000 per month for March-July and $4500 per month for August

Notes: 

  • Either way you choose, the ATO will reimburse you based on method a).
  • Even if you average out the payment, use method (b), you will not be out of pocket overall because you’ll be reimbursed the exact same amount as you'll have paid the employee. If you don’t want to be out of pocket the $250 leading up to August then you should just pay the employee as per ATO reimbursement method (a).

No matter what pay schedule you use:

  • Be sure you carefully follow the pay category naming convention outlined by the ATO, ie. JOBKEEPER-TOPUP, if topping up your monthly paid employee/s
  • Still set up and apply the appropriate "fortnightly" pay category to let the ATO which fortnight you commenced and finished paying the employee/s, ie. JOBKEEPER-START-FNXX and JOBKEEPER-FNISH-FNXX - it's the name on the pay category that's informing the ATO, not the dates on or length of the pay period it's reported in.

For full instructions see: https://quickbooks.intuit.com/learn-support/en-au/help-articles/set-up-and-manage-jobkeeper-payments...

View solution in original post

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Level 1

I pay my employees weekly or monthly how do I set up JobKeeper?

Our last monthly payrun was 15th April, prior to JobKeeper setup being available. Next payrun is for 15th May.

ATO website indicates that if using STP to notify eligible employees this has to be lodged by 30th April

https://www.ato.gov.au/general/jobkeeper-payment/In-detail/JobKeeper-guide---employers-reporting-thr...

 

Do we create a new payrun for monthly staff with only the JOBKEEPER-START-FN01 allowance per eligible employee and lodge ? 

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Content Creator

I pay my employees weekly or monthly how do I set up JobKeeper?

Hi CrankyMike,

 

Absolutely - you can certainly create an ad hoc payrun for the purposes of recording this JOBKEEPER-START category and lodge this with the ATO as per normal process.

 

-Kass

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Level 2

I pay my employees weekly or monthly how do I set up JobKeeper?

I run a business and we are eligible, paying our staff fortnightly.

One thing I don't understand is in regards to the dates in question.

 

Officially, Fortnight 1 "Starts on March 30th"

Does that mean:

~ for work completed from March 30th - April 12th (paid April 13th), I start paying (or topping up) to $1500?

OR

~ for work completed March 16th - March 29th (paid March 30th), I start paying (or topping up) to $1500?

 

~ If it's the first case, how can we pay $1500 for Apr 13th - Apr 26th before the April 26th cutoff (for reimbursement in May) if our regular pay date is April 27th?

~ If it's the second case, we would need to pay in advance, the pay due on April 27th, before payments begin to be reimbursed from the ATO in May.

 

So confused and would appreciate the help.

 

[Also calling the ATO to find out and will update if I find out there first.]

Highlighted
Content Creator

I pay my employees weekly or monthly how do I set up JobKeeper?

Hi Justin666, 

 

As long as the paid date of the pay run is for March 30th or later, you should be able to claim the JobKeeper payment for that period. The information we have advises: 'The JobKeeper Payment of $1,500 earnings (before tax) per fortnight is paid to the employer as a supplement to assist with the payment of salary and wages and will be paid in arrears commencing from May 2020 for a maximum of six (6) months, with payments backdated from 30 March 2020.'

 

So our understanding is that the ATO will be reimbursing eligible employers for these periods. As you've mentioned however, we would definitely encourage you to contact the ATO for any further clarification as ultimately they determine the eligibility and dates required. 

 

-Kass

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Level 2

I pay my employees weekly or monthly how do I set up JobKeeper?

I spoke to the ATO & it is as I suspected.

Payments from the ATO will come back to eligible businesses based on when employees were actually PAID.

 

ie. Fortnightly paid employees are be paid at some point in the fortnight starting March 30th and again at some point in the fortnight starting April 13th which makes up the 2 pay fortnights in April. These 2 fortnights will be compensated by the ATO in May.

 

That is why payments need to have been completed by eligible entities by April 26th, because April 27th begins a new pay fortnight block.

 

I hope that also helps anyone else in a similar situation.

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Level 1

I pay my employees weekly or monthly how do I set up JobKeeper?

Thank you! So does that mean we can lodge a pay run with JOBSEEKER START FN01 as an extra ad hoc payment with no actual money being paid?

 

i.e. Entire PAYRUN is $0.01 and submit

 

(I have already paid employee for moth of MAY and don't need to top up)

 

Thank you!

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Level 2

I pay my employees weekly or monthly how do I set up JobKeeper?

Hi,

based on this post [https://quickbooks.intuit.com/learn-support/en-au/payroll-and-stp/set-up-and-manage-jobkeeper-paymen...] that looks like it should be the way to go, but I would talk to your accountant or the ATO to be 100% sure.

 

- Justin

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Content Creator

I pay my employees weekly or monthly how do I set up JobKeeper?

Hi Georgia_B_76,

 

Yes, as Justin666 has mentioned above, you should be able to lodge a payrun that only includes the FN Start Category for each eligible employee. As he has also mentioned however we would also recommend you contact the ATO as ultimately they are setting the requirements on how these need to be reported. 

 

-Kass