Issue with Employee reimbursements. The Nett Pay on the Pay Run does not include the expense reimbursement on their pay slip. Have I done something incorrectly?

Hi damons,

Thank you for reaching out the Community! Let me show you how to add employee reimbursement on a pay run. 

1. Open the pay run and select the employee to expand their pay run details. 
2. On Actions button select Add Expense. 
3. This will add a new blank earnings line in the Expenses section of the employee's pay run details.
4. Enter the expense details and then click Save.

Please Note: An expense will not be added to the employee's Net pay. The expense will need to be deposited with the employee's Net pay.

Message us back if you have any other questions. Have a great day! 

Yes, that's exactly how I added the expense. Thanks for confirming the Nett Pay does not show the reimbursement amount. There is probably a good accounting reason why that is the case. However, it creates a problem. After lodging the Pay Run with the ATO, the finalised pay run does not show me the total amount I need to pay each employee. Therefore, I missed paying the employee for the expense reimbursement. The Pay Run screen really should show the total amount for each employee that I need to pay them. Even if it's shown as a separate line.

Hi damons,

Thanks for getting back to us. The expense reimbursement is not added to the net earnings of the pay run ad currently this is working as designed in the QuickBooks Online Payroll. I understand how helpful it would be able to get the figures on how much you need to deposit to the employee's account without manually calculating them.

You can run an Expense Reimbursement report in your account to know to get the list of the expense reimbursement amount paid.

Your feedback is highly appreciated and I can definitely add this to our report to let our payroll team know about the expense reimbursement option. You can also submit your feedback through QuickBooks Online by clicking on the Settings icon > Feedback.

Post again in the Community if you have more questions about QuickBooks Online!