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Intuit

Setting up Super Payments with Beam

You can easily pay employee super contributions directly to any registered super fund in Australia by taking advantage of the inbuilt integration with the Beam super fund clearing house.

With Beam, you do not need access to an external portal. All super payment history can be found within the Employees tab > Reports > Super Payments section.

As of 1st April 2021, the cost of submitting any automated super contribution payment via Beam on any payment frequency is included with your subscription to QuickBooks Payroll.

For more information on Beam, see their PDS.

Setting up automated super payments

To use automated super payments you first need to register your business with Beam.

Note: Please check your business details to ensure they are correct before you register, as the system will pre-fill these details in Beam.

To register your business for automated super payments you can simply follow these steps:

  1. Select Employees from the left-hand menu.
  2. Select Payroll Settings then select Superannuation (located under Business Settings).
  3. Select Register with Beam.
    Registerwithbeam_QBOP_AU_ext_120721.png
  4. Enter in your Business details, Business address and Contact details, then select Next.
  5. Enter Payment method and details, then select Next.
  6. Nominate your Default super fund then select Next.
  7. Read and confirm you have read the Terms and Conditions then select Next.
  8. Select Back to payroll.

The Default fund you selected in Beam will now be displayed on the Superannuation Settings screen.

Need more help with setting up Beam? Select the section below for more details

These details will prepopulate from the business details in your payroll settings, Please check the business details to ensure they are correct.

There are three ways you can pay super contributions with Beam: Direct Debit, EFT or BPAY. The Payment method you set up will be available to select when you submit the super payment batch.

  • If you want to use direct debit, select the Yes option and enter the BSB, Account Number and Account Name, select Save then select Next
  • If you do not wish to use direct debit, select No, then select Next

Notes:

  • You can add additional accounts by selecting Add Another
  • Any bank account added here will automatically available for selection as a Refund Bank Account when submitting a superannuation batch payment. You can add other bank accounts for refunds from the Superannuation Settings Page.

The ATO states that you are obliged to pay Superannuation Guarantee - if your employee does not provide you with their super fund of choice you must pay their super into a default fund. This the ATO website for further information - Determine your employer-nominated fund (default fund).

You can use Sunsuper Superannuation Fund or add your own default fund during the registration process. You can Search by USI or ABN to choose a different default fund, Tick the checkbox for the relevant fund, then select Next

Notes:

  • If you Select Sunsuper as one of the default accounts, a Sunsuper Employer account will be created for you, A Sunsuper Employer account will allow you the ability to create a member account on behalf of an employee
  • If you choose Sunsuper for an employee leave the member number blank, when you process the first super contributions to the fund a member number will be automatically created for them.
  • If you wish to join Sunsuper as a participating employer then you can do so by selecting the Please register me as a Sunsuper participating employer checkbox. This provides you with the ability to create a member account on behalf of an employee.
  • An employer joining Sunsuper as a participating employer is different from an employer selecting Sunsuper as their default fund. An employer can join Sunsuper as a participating employer, but their default fund could be a different fund.

There are three possible Terms and Conditions to be read, confirmed and accepted.

  • Beam terms and conditions - you will need to confirm you have read and accepted the terms and conditions by ticking the checkbox.
  • Become a SunSuper participating Employer - If you elected to join Sunsuper as a participating employer, you will need to read and accept terms and conditions by ticking the checkbox.
  • Direct Debit terms and conditions - If bank account details have been entered for direct debit, you will need to read and accept the Direct Debit Authority terms and conditions by ticking the checkbox.

How to edit super details once registered

  1. Select Employees from the left-hand menu.
  2. Select Payroll Settings then select Superannuation (located under Business Settings).
  3. Select Edit details in Beam.

Registering Multiple Employing Entities

If you have multiple employing entities set up in the payroll business, you will need to register the additional employing entities separately.

  1. Select Employees from the left-hand menu.
  2. Select Payroll Settings then select Employing Entities (located under Business Settings).
  3. Select the employing entity, then select Register with Beam.
  4. Follow the instructions listed at the top of the article.

Once you’ve registered you can start making automated super payments.

If you're using Beam to automate super payments, your super batch will need to be successfully uploaded and paid by 3:30pm AEST on Wednesday, 23 June 2021. After payment has been debited, please allow 5 business days clearance for Direct Debit and 3 business days for EFT and BPAY.

Super contributions paid after this date may/may not be received by the super fund by the 30 June 2021 cut-off and if they aren't, they will be included in the 2021-22 financial year.

The final government deadline for all super contribution payments for 2020-21 is Wednesday, 28 July 2021. Super contributions must be received by the funds on or before this date to be tax-deductible.

If you have pay runs that are scheduled for payment between 23 - 30 June, you can create these pay runs in advance, on or before 23 June, finalise them, and then create your super batch for the period up to 30 June so you can pay the super but not actually pay your employees until the scheduled pay date of the pay run.

Contact our support team if you need further assistance with this.

 Content sourced from KeyPay

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