Accountant tools: Reclassify your client’s transactions in QuickBooks Desktop

Learn how to use the Reclassify Transactions tool in QuickBooks Desktop Accountant, Enterprise, or Accountant Enterprise.

Make it easy to get your client’s books ready for tax purposes. Use the Reclassify Transactions tool to find and correct transactions assigned to wrong accounts or classes in your client’s books. You can reclassify transactions one by one or all at once. Here’s how.

Step 1: Select the fiscal year you want to review

If you haven’t yet, set the fiscal year or date range of transactions you want to check.

1. From the Accountant menu, select Client Data Review.
2. Select Client Data Review.
3. Select Modify Review, then select OK.
4. In the Review Date Range section, select the date range of transactions you want to review.
5. In the Review Basis section, choose Accrual or Cash.
6. Select Modify Review.
   Note: You’ll see Start Review the first time you use it, and Modify Review for subsequent uses.
7. In the Account Balances section, find Reclassify Transactions.  From the Status ▼ dropdown, select In Progress.
8. Select Close.

Step 2: Review the transactions

You can now start reviewing your client’s transactions.

1. From the Accountant menu, select Client Data Review.
2. Select Reclassify Transactions.
3. In the Accounts section, select the View ▼ dropdown. Then, select the account type.
4. Select an account to view the transactions in the right pane.
5. In the Transactions section, select a name from the Name ▼ dropdown.
6. From the Show transactions ▼ dropdown, select the transactions you want to review.
7. Review the list of transactions.

Note: You can’t reclassify transactions that use accounts payable or accounts receivable, like invoices and bills. You also can't change the class or account of any transactions linked to other transactions.

Step 3: Reclassify transactions

If you need to correct transactions, you can move them to their correct account or class. You can also reclassify by account and class at the same time.

1. Select a transaction or Select All.
2. Select the  Account to checkbox to reclassify by account.
3. Select the ▼ dropdown arrow next to Account to. Then, find the account where you want to move the transactions.
4. Select the Class to checkbox to reclassify by class.
5. Select the ▼ dropdown arrow next to Class to. Then, select a new class for the transactions.
6. Select Reclassify.