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Level 1

Hi, I am having issues with time tracking/payroll and cost of employees being added as an expense and calculated into projects.

 
3 Comments
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QuickBooks Team

Hi, I am having issues with time tracking/payroll and cost of employees being added as an expense and calculated into projects.

Hi there, 

 

It's good you're using QuickBooks as your go-to-program for your time tracking and payroll. I'd be happy to share more information below.

 

I'd like to learn more about the issues you're having. Feel free to elaborate in the comment below or contact a payroll specialist using this link here. In the meantime, here's how to turn on and set up time tracking: 

 

Turn on time tracking

 

Here's how to turn on time tracking:

  1. Go to Settings ⚙ and select Account and Settings.
  2. Select Advanced.
  3. In the Time tracking section, select Edit ✏.
  4. Set your time tracking preferences:
    • Add Service field to timesheets or Make Single-Time Activity Billable to Customer - When one of these boxes is checked, employees and contractors who fill out timesheets can specify if activities should be billed to a customer.
    • Show billing rate to users entering time (optional)
    • First day of work week▼drop-down - This affects how employees and contractors view weekly time sheets.
  5. Select Save, then Done.

Add a Time Tracking user

Here's how to add a time tracking user:

  1. Go to Settings ⚙ and select Manage Users.
  2. Select Add user.
  3. Select Time tracking only.
  4. Select Next.
  5. Find the employee or supplier you want to add, select Next, then enter their contact info.
  6. Select Save.

 

 

 

Once added, the user can now enter hours in a timesheet:

 

Note: You can't change the user type of a Time Tracking Only user. If a Time tracker needs a different company access, delete the user and add them back again with the new user type.

 

Make time billable

 

Once time tracking is set up, you can start marking timesheets as billable.

  1. Select New (+).
  2. Select Single Time Activity or Weekly Timesheet.
  3. Enter all necessary details.
  4. Select the Billable box.
  5. Select Save and Close.

Make time always billable

  1. Go to Employees.
  2. Find the employee you want, then Edit ✏.
  3. Select the Billable by default checkbox.
  4. Select Save.

Access Time Tracking reports

  1. Go to Reports.
  2. In the Enter report name field, enter any of the following: Recent/Edited Time Activities, Time Activities by Customer Detail, Time Activities by Employee Detail, and Unbilled time.

Check out this article for more info: How to turn on and set up time tracking. Feel free to leave a comment below. 

Highlighted
Level 1

Hi, I am having issues with time tracking/payroll and cost of employees being added as an expense and calculated into projects.

Thanks for reply, the issue is still there as the "cost of labour" does not get calculated as part of the project cost. 
The project shows wrong amount of profit as it only takes into account the cost of  "materials" as "expense."

Do you have an example of a project setup properly or a tutorial online to review? 

 

Thanks! 

Highlighted
QuickBooks Team

Hi, I am having issues with time tracking/payroll and cost of employees being added as an expense and calculated into projects.

Here's a great resource with more info on setting up projects in QBO: Set up and create projects in QuickBooks Online. In case you need further assistance, feel free to contact our support team using this link here