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Intuit

How do I create a paycheque for an employee?

Learn how to create paycheques to pay your employees.

Step 1: Set up your payroll

When you start adding employee information, you will create and assign pay schedules to each employee. You can set up multiple pay schedules for different teams or groups to manage your workforce.

Step 2: Pick the type of payroll you need to run

Once you’ve set up your payroll, you can now create paycheques for your employees. When you start creating paycheques, make sure you’re creating the right paycheque.

There are 2 different types of payrolls that fit different situations.

Scheduled payroll

Scheduled payroll is the most common type of payroll, where you can pay employees with the pay types you’ve selected for them. You will have a routine pay period and pay date based on the frequency you choose.

With QuickBooks Online Payroll, you can set up and manage pay periods for your employees on a weekly, biweekly, semi-monthly, and monthly basis.

Unscheduled payroll

There are times when you might need to issue a paycheque outside of your regular pay schedule. These unscheduled cheques can include bonuses, commission, or termination/final cheques.

Need to pay your former employee a final paycheque because they no longer work for you? You'll need to create a termination cheque. With this option, you'll also have the option to enter their release date and mark them inactive.

Step 3: Create paycheques

Create paycheques for your employees with a scheduled or unscheduled payroll run.

Scheduled Payroll

  1. Go to the  Employees or Payroll menu, then select Employees.
  2. Select Run Payroll.
  3. If you have more than one payroll schedule, select the schedule, then Continue.
  4. Select or review the bank account you want QuickBooks to track this payroll transaction in, the pay period and pay date.
  5. Select the employees you'd like to pay.
  6. Enter hours, compensation, memos, or any other necessary paycheque information.
  7. Select Preview payroll.
  8. Select Preview payroll details or Submit payroll.
  9. Select Finish Payroll.

Unscheduled payroll

  1. Go to the  Employees or Payroll menu, then select Employees.
  2. To create a standalone cheque, select the ▼ dropdown, and select one of the following options: Bonus only, Commission only or Fringe benefits only.
  3. Select As net pay or As gross pay.
  4. Enter the additional information about taxes or paycheque calculations (when necessary).
  5. Select or review the bank account you want QuickBooks to track this payroll transaction in, the pay period and pay date.
  6. Select the employees you'd like to pay.
  7. Enter hours, compensation, memos, or any other paycheque information as necessary.
  8. Select Preview payroll.
  9. Select Preview payroll details,Save for later or Submit payroll.
  10. Confirm the amounts and payment methods and select Finish Payroll.

The workflow will guide you through how to print out paycheques and pay stubs.

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